Management Analyst 4 (SAO/AC)

MANAGEMENT ANALYST (SAO/AC) - SOW

The Program & Procurement Support Specialist to provide strategic leadership and oversight for complex program portfolios, ensuring effective implementation and alignment with organizational objectives. The TPC leads cross-functional teams, manages high-value budgets, and coordinates with senior officials to develop, execute, and evaluate program activities. This position is responsible for formulating and presenting budget proposals, monitoring program performance, and recommending improvements to enhance efficiency and impact. The TPC serves as a principal advisor on policy and operational matters, represents the program in high-level meetings, and fosters collaborative relationships with internal and external stakeholders, including U.S. embassies and federal agencies. The incumbent ensures compliance with regulatory requirements, drives process improvements, and provides expert guidance on program criteria, acquisition strategies, and risk management.

BACKGROUND

The U.S. Department of State is the lead institution for the conduct of American diplomacy, and the Secretary of State is the President's principal foreign policy advisor. The Department of State's mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous, and secure world.

The Bureau of International Narcotics and Law Enforcement Affairs (INL) keep Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

The INL, Office of Security Assistance and Operations, Assistance Coordination division is responsible for managing the budget planning, formulation, and funds control functions of INL's program operations domestically and abroad.

DUTIES & RESPONSIBILITIES

• Supports program activities; assists in coordinating the implementation of projects within a portfolio
• Aids in drafting success stories, briefing papers, talking points, presentations for management review and use
• Manages program files and records, tracks reports
• Researches materials as required to compile information, reports, and statistical information regarding the supported program
• Supports officials in coordinating policy issues relating to portfolio
• Aid in managing program budget formulation; analyze budget proposals and assist with preparing justifications and memoranda for presentations to OMB and Congress
• Aid in evaluating program effectiveness in relation to the funding expended for regional programs
• Aids in office outreach projects by conducting logistical support
• Perform administrative duties when required to support program requirements
• Provides logistical support for office outreach projects, including travel to relevant countries as needed.
• Monitors the status of funds for the Bureau and performs funds control duties, including determining if funds can be de-obligated, reclassified, or reprogrammed.
• Reviews obligations to identify availability for de-obligation or reclassification/reprogramming and verifies supporting documentation.
• Obtains and analyzes accounting data, prepares spreadsheets and databases for reference, and creates charts and presentations on funding execution.
• Tracks and reconciles agreements, amendments, and reprogramming of funds, maintaining records in Department-wide financial systems and Excel logs.
• Recommends modifications to accounting or auditing methods and techniques and communicates changes to staff and overseas posts.
• Coordinates and leads meetings with internal and external officers as necessary.
• Advises management on the development of program criteria for Statements of Work and acquisition-related documentation.
• Monitors and tracks executed contracting tasks to ensure compliance with requirements, timelines, and performance standards.
• Analyzes management processes and procedures to identify gaps, inefficiencies, and opportunities for improvement.
• Researches and applies best practices from government and private sectors to enhance customer service delivery, approval workflows, and processing timelines.
• Synthesizes financial, program planning, bilateral, and evaluation documents to support reporting requirements.
• Provides recommendations on data input, document standardization, organization, and records management.
• Identifies recurring documentation or data-quality issues and recommends corrective actions.
• Assists in interpreting and adapting guidelines, policies, and standard operating procedures to address operational issues.
• Analyzes workflow structures, delegations of authority, and regulatory compliance, providing recommendations for improvement.
• Assists in developing and documenting SOPs in areas of potential risk or vulnerability to management controls.
• Maintains effective working relationships through strong customer service, project management expertise, and understanding of program office needs.
• Collaborates with program office staff, managers, and stakeholders at U.S. embassies and other federal agencies to support the implementation of agreements, policies, and procedures.

MINIMUM QUALIFICATIONS

• U.S. Citizen or legal U.S. resident
• Bachelor's degree from an accredited institution
• Six to ten years' experience in relevant field
• Demonstrated ability to work on projects and issues within overall policy guidelines
• Demonstrated skilled in oral and written communication, sufficient to draft action and info memos, congressional testimony, press guidance and congressional and general correspondence
• Knowledge of international narcotics and law enforcement issues
• Demonstrated knowledge of federal budget processes, regulations, and reporting requirements
• Proven ability to analyze complex financial data and prepare clear, concise budget reports and recommendations.
• Strong written and verbal communication skills, with the ability to present budgetary information to diverse audiences.
• Experience in budget execution, to include analysis of budget execution reports produced by the Department's financial management system, and data repositories.

PREFERRED QUALIFICATIONS

• Demonstrated experience reviewing and negotiating foreign assistance letters of agreement, grants, and contracts.
• Demonstrated experience formulating foreign assistance budgets.
• Demonstrated experience applying best practices to improve customer service delivery, approval workflows, and processing timelines.
• Bachelor's degree from an accredited institution in Finance, Economic Resources, Statistics, or a closely related field.
• Minimum of six (6) years of professional experience working for the federal government in a budget sector. Experience must demonstrate progressively responsible duties in budget formulation, execution, and analysis within a federal agency or department.

LEVEL OF EFFORT

Hours for this full-time position will be the core hours of the Department of State: Monday through Friday, 40 hours per week, 8 hours per day core hours 9:00 - 3:00 PM

TELEWORK

If applicable, telework is authorized only with prior INL Office Director, Contracting Officer, and Contracting Officer's Representative approval, in accordance with Department of State and INL policies.

SUPPLEMENTAL HOURS

Supplemental hours are authorized in accordance with the award and shall not exceed the designated ceiling.

POSITION LOCATION:

The physical work location is INL/SAO/IM office within State Annex 1 (SA-01), Columbia Plaza, 2401 E Street NW, Washington, DC. This position requires consistent in-person presence at the designated duty location.

GOVERNMENT FURNISHED EQUIPMENT

DOS will provide office space, computers, phones, and other required equipment and supplies necessary to complete all job requirements. DOS will own and maintain all government furnished property.

CLEARANCE:

A Secret security clearance is required for this position; work may begin with an interim Secret security clearance.

TRAVEL

Travel is authorized for this position in accordance with the award and shall not exceed the designated ceiling.

TRAINING

This BPA Call provides for mandatory training for DOS-specific equipment, systems, and processes (reference 13 FAM 300 Agency Mandated Training), which shall be completed promptly and in accordance with Department policy. This training does not require INL Contracting Officer (CO) approval.

Travel-related training (i.e. FACT (CT650), HTSOS-C etc.), may be required, if applicable. The Contractor's Program Manager (PM) shall coordinate with INL/EX/GAPP to determine if applicable and if INL (CO)'s approval is required prior. All other training requires INL CO approval.

USGI offers a competitive salary and comprehensive benefits including health, dental and vision benefits, life insurance, AD&D, short and long-term disability insurance, 401(k) plan with company match, plus generous PTO offerings to include vacation/sick days, bereavement leave, and 11 paid Federal holidays. USGI is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.