Executive Administrative Assistant - DHS FPS

Executive Administrative Assistant - DHS FPS

R&K Enterprise Solutions, Inc. (R&K) is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) with core capabilities in Mission Support, Engineering and Logistics, Cybersecurity and Intelligence, Environmental and Emergency Management, Exercise and Training, and Defense Healthcare in support of our Defense, Intelligence, and Federal Civilian customers.

R&K has an opportunity to support the Department of Homeland Security (DHS) Federal Protective Service (FPS ) for the purpose of providing administrative support services at FPS Region 4 office in Atlanta, GA. FPS is the security and law enforcement element of the Department of Homeland Security, National Protection and Programs Directorate. FPS is responsible for safeguarding federally owned or leased assets, while providing a security environment for visitors and federal agencies to conduct business.

The R&K Team is seeking a highly qualified full-time Executive Administrative Assistant.

Title: Executive Administrative Assistant GA

Location : Atlanta, GA, DHS FPS 180 Ted Turner Drive, SW

Duration: Permanent/ Full-Time

Clearance: Public Trust security determination must be obtained and maintained

Start Date: Projected start date 1 March 2026 contingent on award

The Executive Administrative Assistant will perform high-level executive and administrative duties in support of the Regional Director (RD). Key responsibilities include initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels, including regionally and nationally, in order to gather, record, and convey information.

Duties: The successful candidate shall :

• Plans and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS and FPS business process improvements and modernization projects.
• Composes, types, and enters information into the computer. Enters data from paper form into computer database and/or electronic spreadsheets.
• Maintains the Regional Director's calendar, reminding him of upcoming events, meetings, and/or deadlines.
• Drafts and prepares correspondence, spreadsheets, other written documentation; copies data as necessary; and files records accordingly.
• Receives, sorts, and distributes incoming mail, separating documents for distribution, as appropriate; and photocopies documents using copier. Prepares outgoing mail for delivery, to include overnight, express, or courier services (as required).
• Manages the calendar for the executive conference room and associated phone line.
• Sets up meetings and/or conference calls. Attends meetings as requested. Prepares and distributes agenda, as needed; takes minutes/notes on meetings' activities; distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications.
• Makes travel arrangements as tasked and/or arrange for off-site meeting facility(ies). Supports regional emergencies, taskings, or projects as directed.
• Collects and forwards Government-Owned Vehicle monthly reports, as required.
• Assists FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies.
• In the Branches' and/or Districts' Administrative Assistants' absence, act as liaison between FPS regional personnel and DHS helpdesk in support of IT, telephone and other services. This will include initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests.
• Serves as timekeeper for assigned area of responsibility. Also serves as back-up or alternate timekeeper throughout the Region 4. Required to validate the timecards of federal FPS employees only with the approval of Task Manager or, in their absence, another federal supervisor.
• Assists RD with preparing, reviewing and editing executive correspondence from different areas within DHS, NPPD, FPS and/or other agencies or private organizations.
• Monitors incoming HQ-assigned ESTT suspense items to ensure all deadlines are met. Receives, reviews, and collates suspense responses from Deputy Regional Director(s), District Commanders, and/or Branch Chiefs. Prepares correspondence, reports, graphs, and charts. Performs research as required.
• Assists Regional Freedom of Information Act representative in responding to FOIA requests.
• Assists with personnel actions pertaining to employee reassignments and hiring actions.
• Assists Regional Training Program Manager with the development of PowerPoint presentations. Reviews, edits, and routes Requests for Training received from the Branch Chiefs and District Commanders to the Regional Training Program Manager. Coordinates with the Mission Support Branch to funding for individual or group training costs. Maintains training calendar for region 4.
• Demonstrates proficiency in Microsoft Windows-based computer software and is familiar with basic computer programs to include Microsoft Office Suite. Accurate grammar, typing, and attention to detail are required. Must have ability to compile and organize reports. Shall use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).

Requirements: the candidate will meet the following qualifications:

Education and Experience:

• BS/BA degree with five (5) years of experience assisting executives at/or equivalent to the GS-14 and GS-15 grade level.
• Practical knowledge of the organization, including the understanding of operational relationships between offices and organizational levels.
• Proficient in the use of personal computers and various software applications, including (but not limited to):
• Databases used to track organizational information.
• Accurate typing skills with a minimum speed of at least 40 words per minute.
• Proficient in Microsoft computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access.
• Establishing and maintaining a comprehensive file system.
• Must possess knowledge of procedures to formulate, compile, and organize documents and reports.
• Shall participate in annual training requirements, including ethics training, and be able to attend conferences as necessary.
• Must possess knowledge and skill in oral communication and interpersonal skills.
• Must possess knowledge and skill in written communication.
• Must possess the ability to coordinate various administrative projects simultaneously.

R&K Enterprise Solutions, Inc. is an equal opportunity affirmative action employer committed to cultural diversity and compliance. All qualified women, minorities, individuals with disabilities, and veterans are encouraged to apply for R&K job vacancies. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.