Posted today
Unspecified
Early Career (2+ yrs experience)
Unspecified
Aerospace and Aviation
Lexington, MA (On/Off-Site)
Position: Administrative Assistant
Location: Lexington, MA (On-site 5 days/week)
Length: 12 Month Contract
*Must work onsite in Lexington, MA
* Interim clearance is sufficient to start, with the potential to upgrade to Top Secret.
* Please no agencies. Direct employees currently authorized to work in the United States – no sponsorship available.
Job Description:
The Administrative Assistant is a critical role designed to enhance productivity and effectiveness. This position provides high-level administrative and operational support. The Administrative Assistant plays a vital role in maintaining the efficiency and organization of operations.
Essential Duties and Responsibilities:
-Provides administrative support to ensure efficient operation of the office.
-Supports managers and employees through a variety of tasks related to organization and communication.
-Responsible for confidential and time sensitive material.
-Familiar with a variety of the field’s concepts, practices and procedures.
-Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
-Answers and directs phone calls.
-Organizes and schedules meetings and appointments.
-Maintains contact lists.
-Produces and distributes correspondence memos, letters, faxes and forms.
-Assists in the preparation of regularly scheduled reports. Develops and maintains a filing system.
-Books travel arrangements.
-Submits and reconciles expense reports.
-Provides general support to visitors.
-Provides information by answering questions and requests.
-Researches and creates presentations. Generates reports. Handles multiple projects.
-Prepares and monitors invoices.
-Develops administrative staff by providing information, educational opportunities and experiential growth opportunities.
-Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
-Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Qualifications:
-2 years experience with calendar management
-2 years of filing experience
-2 years Meeting management skills
-2 years of experience generating reports and analyzing data
-Excellent problem solving skills
-Presentation, verbal and written communication skills
-Time Management skills
-2 years of Adobe software (Acrobat, InDesign)
-MS Suite (Excel, PowerPoint)
-Bachelor’s Degree
-Interim clearance is sufficient to start; potential for upgrade to Top Secret later
POST-OFFER BACKGROUND CHECK IS REQUIRED. Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.
Come see why DPC has achieved:
4.9/5 Star Glassdoor rating and the only staffing company (< 1000 employees) to be voted in the national Top 10 ‘Employee’s Choice - Best Places to Work’ by Glassdoor.
Voted ‘Best Staffing Firm to Temp/Contract For’ seven times by Staffing Industry Analysts as well as a ‘Best Company to Work For’ by Forbes, Fortune and Inc. magazine.
As you are applying, please join us in fostering diversity, equity, and inclusion by completing the Invitation to Self-Identify form today!
www.LoveYourJob.com
Location: Lexington, MA (On-site 5 days/week)
Length: 12 Month Contract
*Must work onsite in Lexington, MA
* Interim clearance is sufficient to start, with the potential to upgrade to Top Secret.
* Please no agencies. Direct employees currently authorized to work in the United States – no sponsorship available.
Job Description:
The Administrative Assistant is a critical role designed to enhance productivity and effectiveness. This position provides high-level administrative and operational support. The Administrative Assistant plays a vital role in maintaining the efficiency and organization of operations.
Essential Duties and Responsibilities:
-Provides administrative support to ensure efficient operation of the office.
-Supports managers and employees through a variety of tasks related to organization and communication.
-Responsible for confidential and time sensitive material.
-Familiar with a variety of the field’s concepts, practices and procedures.
-Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
-Answers and directs phone calls.
-Organizes and schedules meetings and appointments.
-Maintains contact lists.
-Produces and distributes correspondence memos, letters, faxes and forms.
-Assists in the preparation of regularly scheduled reports. Develops and maintains a filing system.
-Books travel arrangements.
-Submits and reconciles expense reports.
-Provides general support to visitors.
-Provides information by answering questions and requests.
-Researches and creates presentations. Generates reports. Handles multiple projects.
-Prepares and monitors invoices.
-Develops administrative staff by providing information, educational opportunities and experiential growth opportunities.
-Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
-Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Qualifications:
-2 years experience with calendar management
-2 years of filing experience
-2 years Meeting management skills
-2 years of experience generating reports and analyzing data
-Excellent problem solving skills
-Presentation, verbal and written communication skills
-Time Management skills
-2 years of Adobe software (Acrobat, InDesign)
-MS Suite (Excel, PowerPoint)
-Bachelor’s Degree
-Interim clearance is sufficient to start; potential for upgrade to Top Secret later
POST-OFFER BACKGROUND CHECK IS REQUIRED. Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.
Come see why DPC has achieved:
4.9/5 Star Glassdoor rating and the only staffing company (< 1000 employees) to be voted in the national Top 10 ‘Employee’s Choice - Best Places to Work’ by Glassdoor.
Voted ‘Best Staffing Firm to Temp/Contract For’ seven times by Staffing Industry Analysts as well as a ‘Best Company to Work For’ by Forbes, Fortune and Inc. magazine.
As you are applying, please join us in fostering diversity, equity, and inclusion by completing the Invitation to Self-Identify form today!
www.LoveYourJob.com
group id: digipros
