Administrative Assistant Gray Eagle STOL Programs

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

Highlights Working For GA-ASI:

• This position is eligible for a hybrid work environment (up to 1 day/week remote work from home) pending project needs.
• Outstanding benefits including: 401(k) (with company match), company pension, on site cafeterias, gyms and outdoor recreation centers, Employee Recreation Association (ERA) which gives unlimited access to discounted tickets for amusement parks such as San Diego Zoo and Safari Park.
• Outstanding work environment: team-centric, value and respect all contributors, great growth potential within GA-ASI project engineering and GA-ASI as a whole.

We have an exciting opportunity located in Poway, CA for an Administrative Assistant supporting our Gray Eagle Short Takeoff & Landing (STOL) Program Team.

We are looking for a highly proactive and organized individual to serve as the central hub for our department. Our ideal candidate is a true "go-getter" and team player who excels at managing workflows and ensuring smooth communication across all levels of the organization.

DUTIES & RESPONSIBILITIES:

• Proactively anticipate and provide administrative support to the Sr. Director and entire department.
• Manage and coordinate daily calendar, scheduling meetings, appointments and resolving conflicts across multiple time zones.
• Work closely with and provide back up to Executive Assistant.
• Handle all travel aspects of domestic and international travel for staff, including booking flights, hotel accommodation, ground transportation, completing expense reports and creating detailed itineraries.
• Need detail-oriented and highly proactive visitor coordination to oversee end-to-end planning and execution of all internal and external company events, with a critical focus on coordinating visits by foreign dignitaries, partners, and employees.
• Coordinates, tracks, and reports on the progress of projects and work assignments. Tracking action items, disseminating information, following up, helping to ensure accountability.
• Will be the focal point for communication and responding to routine verbal and written requests for information from internal sources.
• Prepares requested electronic and hard copy reports, and presentations.
• Handle Onboarding of new employees, this includes ensuring equipment, space, schedules and all resources are ready on first day.
• May make internal staff presentations.
• Ability to travel between GA facilities is required.
• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Expected to work in a safe manner in accordance with established operating procedures and practices.
• Other duties as assigned or required.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

• Typically requires a high school diploma and two or more years of office administration experience, including experience supporting a management position. Equivalent experience may be substituted in lieu of education.
• Must demonstrate considerable knowledge of assigned functional area principles, theories and concepts.
• Ability to work both independently and in a team environment is essential.
• The ability to work extended hours as required.
• Ability to obtain and maintain a DoD security clearance is required.
• Must possess:
  • The ability to grasp new concepts quickly.
  • The ability to maintain the confidentiality of sensitive information.
  • Strong organization skills and the ability to establish priorities.
  • The ability to identify issues, solve and respond to routine problems or situations that require interpretation.
  • Strong analytical, interpersonal, verbal and written communication skills to accurately document, report, interpret and explain moderately complex information as well as the ability to communicate and interface effectively with all levels of personnel, including management, customers and vendors.
  • Practical understanding of applicable policies and procedures as well as relevant regulations.
  • Considerable knowledge of computer operations and applications.
• Desirable Qualifications:
  • Advanced user experience of MS applications including Outlook and MS Teams.
  • Experience booking travel and experience processing expense reports utilizing an expense report system.
  • Possess excellent written and communication skills.