Secure Facility Occupancy Planner

Job Family :
Capital Projects & Infrastructure Consulting

Travel Required :
None

Clearance Required :
Active Top Secret (TS)

What You Will Do :
Occupancy Planner must possess corporate space planning knowledge and support the Project Management staff through the course of projects. The position requires an individual with the ability to gather, document and interpret the space utilization of the client business units. The Occupancy Planner must effectively operate in a dynamic, fast paced business environment. The individual must possess excellent interpersonal and communication skills, be team-oriented and maintain a positive attitude while providing occupancy and space planning support. The Occupancy Planner must be able to clearly communicate processes, standards and occupancy planning information demonstrating knowledge of responsibilities. This position description provides a baseline of technical areas of the Occupancy Planner; however, this list does not restrict performance requested on other related assignments. The general responsibilities of the Occupancy Planner are as follows, to include but not limited to:

• Responds to client space needs, ensuring that administrative and technical staff resolve problems promptly
• Ensures strategic/organizational design, and services are provided in compliance with client policies, procedures, regulations and contractual obligations and standards
• Recommends alterations, maintenance, and reconditioning as necessary
• Contracts for and supervises vendor services as required
• Coordinates tenant move-ins and move-outs, and "walk-through" spaces with tenants
• Acts as point of contact with property owners to ensure that goals and objectives are being met
• Prepares and delivers timely, accurate and complete reports for executive leadership as requested
• Forecasts management plans and prepares monthly performance, explaining variances for executive leadership
• Provides technical analysis, forecasting and special studies to ensure strategic fit throughout the organization
• To support occupancy planning with current, accurate, departmental-level occupancy information, maintain the planning database, and capture post-move space assignments
• Partner with Building Planners, Project Managers, and Project Coordinators in maintaining building occupancy information and providing project support for portfolios
• Field verify occupancy planning data; perform frequent building walks to evaluate and document current space utilization of departments/areas
• Maintenance of accurate employee data and building drawings in database
• Compile quarterly report data; perform headcount/space allocation analyses and provide detailed/accurate report of this information for review
• Meet with client space contacts to update and maintain space utilization, reorganization updates, and provide project move support
• Support Workplace Strategy Team in reviewing and maintaining space allocation plans, options, and schematic plans
• Support Project Managers with project details including running reports, gathering data, creating project charters, and coordinating project activities as necessary
• Prepare Excel spreadsheets, Pivot tables and PowerPoint presentations to report findings and provide detailed/accurate reporting information to internal team
• Have working knowledge of AutoCAD and be fully sufficient using Outlook, MS Office, Power Point and Excel

What You Will Need :

• An ACTIVE and MAINTAINED "SECRET" Federal or DoD security clearance.
  o Once onboard with Guidehouse, new hire MUST be able to OBTAIN and MAINTAIN a Federal or DoD "TOP SECRET" security clearance.
• Bachelor's degree; or FOUR (4) years of professional experience related in 2 or more of the following: occupancy/space planning, facilities planning, facility maintenance, commercial office project work, manufacturing, and/or lab environments
• FIVE (5) or more years of work experience in Construction, Facility, or Project Management

What Would Be Nice To Have :

• An ACTIVE and MAINTAINED "TOP SECRET" Federal or DoD security clearance
• Ability to develop conclusions and recommendations
• Create reports and deliverable text clearly and comprehensibly
• Possess working knowledge of CAFM software, space management systems, and relational database functionality
• Proficiency in reading architectural drawings
• Proficiency in MS Office Suite software applications
• CAFM database knowledge a plus.

What We Offer :

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a discretionary variable incentive bonus
• Parental Leave and Adoption Assistance
• 401(k) Retirement Plan
• Basic Life & Supplemental Life
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Student Loan PayDown
• Tuition Reimbursement, Personal Development & Learning Opportunities
• Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Emergency Back-Up Childcare Program
• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse's Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant's dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.