Acquisition Specialist II - USCG

The Rehancement Group, Inc. (TRG), is a professional services and consulting firm committed to our Government customers. We provide highly qualified professionals to support the mission of our clients.

TRG is seeking an Acquisition Specialist II to provide support to the U.S. Coast Guard CG-SID team.

Position Overview Requirements:

The Acquisition Specialist-II provides advanced acquisition support to the U.S. Coast Guard CG-SID team, performing high-quality documentation development, acquisition coordination, and recurring governance support in a fast-paced environment. This position is responsible for independently managing assigned workstreams, supporting acquisition package development and refinement, strengthening internal documentation quality, and ensuring recurring reporting products are accurate, consistent, and decision ready.

Location: Onsite / Hybrid - U.S. Coast Guard Headquarters (USCG HQ)

Address: 2703 Martin Luther King Jr. Avenue, SE, Washington, DC 20593

Hours: 08:00 - 16:00, Monday through Friday (with flexibility to support mission needs)

Clearance: Ability to obtain and maintain DHS/USCG Public Trust / Suitability

Citizenship: U.S. Citizen (required)

Employment Type: Full-Time

Client: U.S. Coast Guard - Office of Acquisition Support and Systems Engineering Policy (CG-SID-9)

The Acquisition Specialist-II serves as a senior execution-level contributor who helps ensure continuity, responsiveness, and quality across acquisition support functions by improving processes, strengthening deliverable consistency, and supporting effective coordination across stakeholders.

The Acquisition Specialist-II is expected to deliver independent, high-quality outputs that strengthen the acquisition support environment and reduce the coordination burden on Government personnel, including:

• Polished acquisition support documents requiring minimal revision by Government staff


• Accurate recurring reports and consolidated tracking products suitable for leadership review


• Meeting agendas, minutes, and action trackers that reflect clear outcomes, decisions, and next steps


• Standardized templates, checklists, or guides that improve repeatability and quality of outputs


• Reliable coordination support across stakeholders to keep deliverables on schedule


• Proactive issue identification, with recommended solutions that improve workflow efficiency

Key Responsibilities:

Acquisition Document Development, Review, and Refinement

• Independently supports the preparation, refinement, and review of acquisition-related documents, ensuring products are:
  
  
  
  • complete, accurate, and well-structured
  
  
  • consistently formatted and professionally written
  
  
  • aligned to established templates and organizational expectations
  
  
  
  


• Performs detailed quality reviews for clarity, consistency, and completeness; identifies gaps, inconsistencies, and missing inputs and works with stakeholders to resolve issues.


• Improves draft documentation by strengthening language, organization, traceability of content, and overall usability for leadership decision-making.


• Coordinates version control and documentation workflows, including integration of edits from multiple reviewers and resolution of conflicting inputs.

Recurring Reporting, Tracking, and Data Consolidation

• Leads development and maintenance of recurring acquisition and program tracking products, including:
  
  
  
  • status trackers and milestone reporting
  
  
  • action item logs and decision trackers
  
  
  • consolidated summaries for leadership awareness
  
  
  
  


• Reviews and validates data provided by multiple sources, resolves inconsistencies, and ensures reporting reflects the most current and accurate information available.


• Establishes and maintains standardized reporting formats to improve usability, repeatability, and clarity across stakeholder groups.


• Proactively identifies gaps in tracking/reporting processes and recommends improvements that reduce rework and increase reliability.

Acquisition Process Support and Documentation Standardization

• Supports development and improvement of acquisition support processes by creating or refining:
  
  
  
  • templates and checklists
  
  
  • process guides and standard operating references
  
  
  • workflow documentation supporting continuity and repeatability
  
  
  
  


• Assists Government personnel by translating requirements and expectations into structured documentation products that support consistent execution.


• Promotes document and process standardization to ensure work products are organized, traceable, and easy for stakeholders to access and use.


• Provides structured support to junior staff by offering guidance on document quality expectations, formatting standards, and effective coordination practices (as appropriate within contract support boundaries).

Governance Coordination, Meeting Materials, and Action Tracking

• Provides end-to-end support for recurring and ad hoc governance meetings by:
  
  
  
  • independently managing meeting logistics and schedules as assigned
  
  
  • developing and organizing meeting materials, read-aheads, and agendas
  
  
  • capturing meeting minutes with a high level of detail and accuracy
  
  
  • maintaining decision logs and action item trackers to support execution
  
  
  
  


• Follows up with stakeholders to validate action items, confirm owners/dates, and ensure meeting outputs are accurately reflected in official tracking artifacts.


• Ensures meeting products and follow-up documentation are organized and distributed promptly, supporting transparency and accountability across participants.

Required Qualifications:

• U.S. Citizenship is required.


• Bachelor's degree in Business, Acquisition, or related discipline is required.


• Minimum of 5 years of experience supporting major acquisition programs is required.


• DAU Acquisition certification (e.g., 101, 201, 202, 301) is required.


• Demonstrated experience supporting federal acquisition programs (USCG, DHS, or DOW) is required.


• Experience managing recurring reporting cycles and maintaining multi-source tracking products is required.


• Experience supporting governance activities including agendas, minutes, action tracking, and follow-up coordination is required.


• Advanced technical writing, editing, and document quality control skills is required.


• Strong ability to translate stakeholder inputs into clear, decision-ready documentation is required.


• Excellent attention to detail with strong independent judgment for completeness and consistency is required.


• Strong planning and prioritization skills to manage multiple concurrent tasks and deadlines is required.


• Ability to coordinate effectively across internal teams and Government stakeholders is required.


• Demonstrated ability to identify process gaps and recommend practical improvements is required.


• Ability to work independently with minimal oversight while maintaining responsiveness and professionalism is required.


• Proficiency with:
  
  
  
  • Microsoft Word, Excel, PowerPoint, Outlook, Teams is required.
  
  
  • SharePoint document libraries (uploading, organizing, retrieving, maintaining structure) is required.
  
  
  
  


• Strong familiarity with acquisition lifecycle governance frameworks is required.


• Ability to obtain and maintain DHS/USCG Public Trust / Suitability is required.


• Ability to work onsite at USCG Headquarters with a minimum two-day onsite cadence is required.

Preferred Qualifications:

• Prior experience supporting CG-SID-9, CG-9, or other USCG headquarters organizations


• Familiarity with acquisition lifecycle documentation and review/approval cycles


• Experience supporting recurring governance frameworks and leadership-level reporting


• Experience developing templates, guidance documents, or process references to improve consistency


• Prior experience mentoring or guiding junior staff in document quality and execution practices

The Rehancement Group, Inc. provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dawn Newton, HR and Talent Acquisition Manager at hrhelpline@rehancement.com.