Office Administrator

Piper Companies is looking for a Office Administrator to join a managed service provider in Rockville, Maryland. This is a long term opportunity that will move very quickly!

Responsibilities for the Office Administrator:

• Perform various administrative tasks in support of Executive Leadership Team such as coordinating meetings, managing calendars, company events, organizing travel, and submitting expense reports
• Provide support to the company with faxing, filing, mailings, and other projects
• Maintain groceries and office supplies by tracking inventory, anticipating future needs, and ordering supplies as needed
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails

Qualifications for the Office Administrator:

• 3+ years professional experience in a similar role
• Strong customer service skills and the passion to provide internal and external customers with an above and beyond experience
• The ability to multi-task, manage multiple priorities at once and think outside the box to handle changing priorities in a fast-paced environment
• Experience with the Microsoft Office Suite (Outlook, Excel, Word, etc)
• Experience using Concur for expense reports is preferred

Compensation/Benefits for the Office Administrator:

• $50,000 - $60,000
• Comprehensive benefit package; Cigna Medical, Cigna Dental, Vision, 401k w/ ADP, PTO, paid holidays, sick Leave as required by law

This job opens for applications on 1/21/26. Applications for this job will be accepted for at least 30 days from the posting date

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administrative support, calendar management, meeting scheduling, travel coordination, Concur expense reports, expense reconciliation, invoice processing, purchase orders, budget tracking, vendor management, office supply management, facility coordination, reception duties, front desk operations, document management, recordkeeping, filing systems, digital filing, data entry, email management, correspondence drafting, internal communications, external communications, customer service, visitor management, appointment scheduling, conference room booking, event coordination, onboarding support, HR administrative tasks, payroll support, timekeeping oversight, benefits administration assistance, policy compliance, office equipment maintenance, IT coordination, software troubleshooting, database maintenance, report generation, spreadsheet management, presentation preparation, minute-taking, meeting notes, workflow coordination, project support, procurement support, travel booking, travel policy compliance, Concur system navigation, expense audit preparation, reimbursement processing, credit card reconciliation, corporate card management, travel itinerary creation, document proofreading, quality assurance checks, confidential information handling, office security procedures, mail sorting, shipping coordination, courier services, supply inventory tracking, budget variance explanation, contract administration support, stakeholder coordination, staff communication updates, operations support, administrative process improvement, workflow optimization, task prioritization, deadline management, compliance documentation, policy documentation updates, training logistics, orientation packet preparation, office layout planning, workspace assignments, office maintenance requests, vendor invoice verification, financial documentation support, catering coordination, meeting logistics, telecom system support, printing and copying tasks, procurement card reconciliation, calendar oversight for executives, executive support, scheduling prioritization, administrative reporting, company policy enforcement, timesheet verification, staff support services