Sr. Administrative Support (FMS)

Position Summary

Odyssey Systems is recruiting to fill a Senior Administrative Assistant position to support the Attack Systems Division, at Wright Patterson AFB, OH. WID is part of the ISR/SOF Directorate (AFLCMC/WI), who is responsible for equipping our warfighters to win the fight. The Directorate executes a $22 billion acquisition portfolio developing, producing, testing, modifying, fielding, and supporting Air Force ISR and SOF platforms, and related sub-systems.

Program description:

WID is AFPEO/WI's centralized hub for Pre-LOR (Letter of Request) and Case Development for FMS new business efforts. WID provides highly reliable cost-effective weapon systems for reconnaissance, close air support, and precision munitions employment. Applicants will benefit from competitive salaries, career growth, and a unique ability to positively impact national security on a global scale!

Responsibilities

Duties include but are not limited to:

• Assist in performing a wide range of support activities including, but not limited to: working with functional managers, outside agencies, Contractor personnel, and program office customers.
• Prepare technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings.
• Support the planning, formulation, editing, development, coordination and publication of finished products, e.g., program documentation, plans, directives, reports, briefings and other presentations, as required (technical and nontechnical, classified and unclassified).
• Support customer leadership and other office leadership personnel by maintaining Outlook calendars and schedules to maintain accuracy and facilitate office operations.
• Assist in generating and implementing procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence, and action items.
• Assist in the use of computer applications (Microsoft office software suite) to produce databases, spreadsheets, graphics and other specialized products and facilitate the use of standardized automated forms.
• Provide support to the VTC manager, assist with VTC bridge scheduling and VTC connectivity and interface with VTC maintenance contractor.
• Assist in tracking office supplies and ensuring adequate levels of consumable items needed for presentation/graphics.
• Assist divisional focal points with semi-annual self-inspections processes.
• Serve as the Enterprise Information Management (EIM), SharePoint and Wright-Patterson Electronic Records Management (WPERM) records custodian.
• Maintain official file plans with the use of the AFRIMS or other appropriate information management systems.
• Maintain and distribute emergency management procedures.
• Verify the accuracy of data inputs for the divisional Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM).
• Support divisions by taking meeting attendance, meeting minutes, and making travel arrangements for Government personnel. Travel support will include interfacing with the WI/ISR Directorate Lead DTA and site DTS help desk on all DTS issues, prepare and review authorizations and vouchers for completeness and/or accuracy, ensure expenditures are allowable and pre-approved by the AO and receipts are attached.
• Perform workflow management functions as needed to ensure timely WI/ISR Directorate response to internal and external suspenses and taskings.
• Assist in managing coordination and suspense control activities for inquiries from HQs and WI/ISR Directorate staff and prepare responses for the various directorate SOCCER taskings.
• Monitor the division organizational e-mail account (i.e., workflow) and distribute information and/or execute taskings as required providing responsive support to directorate leadership and divisions.
• Provide administrative support to various FMS programs.
• Assist with preparing and submitting manpower requirements packages and updates in compliance with current DoD, AFSAC, SAF guidelines, and with usage of Security Assistance Manpower Requirements System (SAMRS) when requested by Government program management. The Contractor will assist with collecting manpower data on previous programs in SAMRS.
• Arrange for domestic and foreign travel along with securing conference rooms/meeting space; process Government personnel travel orders in DTS.

Qualifications

Minimum Required Qualifications:

Citizenship: US Citizen

Clearance: Secret

Certifications: N/A

Minimum Qualifications:

• Master's or Doctorate Degree in a related field and ten years of experience in the respective technical / professional discipline being performed, five years of which must be in the DoD.

• OR bachelor's degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD.

Remote, Onsite, or Hybrid: Onsite at WPAFB, OH.

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Company Overview

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares , a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Please note : Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities