Front Office Group Administrative Assistant

Job Number: R0232281

Front Office Group Administrative Assistant

The Opportunity:

Serve as a highly organized Administrative Assistant to support the F-35 program. Provide critical administrative and management support, including workflow coordination, records management, and assistance with briefings and reports. Apply attention to detail, excellent communication skills, and experience working in a fast-paced, classified environment. Provide administrative and management support, including problem analysis, identifying solutions, and preparing reports. Perform general office tasks, such as answering phones and scheduling telecoms and VTCs. Prepare organizational charts and enter data into reports. Manage training requirements, files, forms, and file plans. Process mail, including classified and unclassified, and handle classified material securely. Prepare correspondence and manage fax equipment. Process travel orders using the Defense Travel System (DTS). Monitor and manage the organization awards program in accordance with USAF policies. Track nominations, coordinate selection panels, and assist with award presentations. Perform workflow management to ensure timely responses to internal and external taskings: Assign actions, track progress, consolidate responses, and archive completed actions. Manage coordination and suspense control for inquiries from higher headquarters and directorate staff. Support development of briefings and reports, including creating visual aids, such as slides, charts, and graphics, using standard USAF software. Maintain databases, spreadsheets, and automated forms and assist with procurement and periodic reports. Assist with planning, editing, and publishing program documentation, including classified and unclassified, in compliance with DoD policies and Air Force Handbook 33-337: Tongue and Quill. Establish and maintain master files and file plans for program data and serve as POC for records filing and maintenance. Consolidate and prepare materials for staff meetings, including agendas and conference room setup. Retrieve data for queries and reports, maintain tracking systems for deficiencies and corrective actions, and prepare documentation for Government review.

You Have:

• 3+ years of experience with administrative or analytical support in the DoD
• Experience in Microsoft Office Suite and USAF-standard software applications
• Experience with Defense Travel System (DTS)
• Ability to handle classified material and comply with DoD security requirements
• Secret clearance
• Bachelor's degree in Business Management or Business Administration

Nice If You Have:

• Experience preparing briefings and reports for senior leadership
• Knowledge of workflow management systems, such as AFMC SOCCER or Task Management Tool (TMT)
• Knowledge of records management systems and electronic records management (ERM)
• Knowledge of USAF policies preferred
• Possession of strong organizational, communication, and problem-solving skills
• Master's degree in Business Management or Business Administration

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen's benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $48,000.00 to $98,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen's total compensation package for employees. This posting will close within 90 days from the Posting Date.

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Work Model

Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you'll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.