Manufacturing Administrative Coordinator

Category: Manufacturing Operations

Location: Mojave, CA

Citizenship Required: United States Citizenship

Clearance Type: None

Schedule: 9/80 Work Schedule

Benefits: 100% Paid Benefits and 401k Matching

Summary:

Founded by Burt Rutan in 1982, Scaled Composites has been in the business of Designing, Building, and Flying unique airplanes (and occasionally spacecraft) for now over 40+ years. We are a modestly sized company, constantly building small teams of empowered and capable employees to achieve extraordinary accomplishments in aerospace. From the farthest (Global Flyer), to the largest (Stratolaunch), to the highest (SpaceShipOne, Proteus), and many in between, Scaled's track record of innovation has pushed against and expanded some of the most stubborn corners of the flight envelope.

The Manufacturing Operations Coordinator provides comprehensive administrative and operational support to the Manufacturing Operations department. This role supports multiple leaders and teams, ensuring smooth day-to-day operations, effective communication, and alignment with departmental and program goals. The Coordinator serves as a central point of contact, adapts easily to changing priorities, and demonstrates a strong customer-service mindset when working with a wide range of stakeholders.

Duties and Responsibilities may include, but not limited to:

• Manage the Director and the reporting managers' calendars, coordinating agendas for customer visits, and deconflicting schedules.
• Use Microsoft Office to produce high quality reports, presentations, or other documents.
• Handle confidential business matters and maintain effective and efficient organization of administrative requirements.
• Coordinating meetings; answering telephones, screening calls, forwarding messages, and maintaining a filing system.
• Serve as a representative of Manufacturing Operations in meetings on behalf of management or team members, ensuring accurate communication of updates, decisions, and action items.
• Maintain and update Manufacturing and Systems SharePoint sites.
• Assist with timecard corrections, notifications, and elements of the applicant and hiring process.
• Provide some administrative support for programs.
• Facilitate maintenance, IT, and general service requests for the department.
• May occasionally support management with shop employees' concerns or feedback and escalate appropriately.
• Follow-up on actions and perform other tasks as directed by the director.
• Ability to assist Shop operations with fabrication tasks when workload allows.

Required Qualifications:

• Bachelor's degree with a minimum of 8+ years additional education and/or professional relevant experience.
• Strong verbal and written communication skills.
• Strong interpersonal skills and ability to work well with a wide variety of personalities across all departments
• Ability to work autonomously, as well as in a team environment
• Experience coordinating Outlook calendars, conference call, and shared link applications.
• Experience compiling and generating reports and presentations.
• Strong organizational skills and attention to detail.
• Strong time management skills with a proven ability to meet deadlines.
• Good analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Advanced expertise in Microsoft Office Suite or related software.

Essential Job Functions:

• Occasional lifting up to 50+ lbs., with assistance
• Standing 60% of the day
• Required to wear appropriate Personal Protective Equipment for an assigned task.
• Occasional work with composite materials such as epoxy resin systems, fiberglass, carbon fiber, and foam/core products. Will also work closely with chemicals, such as acetone and alcohol.
• May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds.
• Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate e computer keyboard)
• Work on varied work surfaces/environments, including but not limited to working in a busy shop environment, cold room, or in/on aircraft structures including raised platforms including but not limited to ladders, scaffolding, and stairs.
• Work may be performed inside or outside of buildings. May be exposed to changing weather conditions (i.e. article or aircraft testing operations).
• Must be able to pass and maintain 'pass' status on OSHA-approved Pulmonary Fitness Test (PFT) in order to wear a respirator for prolonged periods of time.
• Vision at close distances and the ability to adjust focus for prolonged periods (i.e., computer screen)
• Ability to remain sedentary or stationary for prolonged periods of time
• Ability to write for extended periods of time
• Ability to work in an office setting for prolonged periods of time
• May be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc.
• Occasional reaching overhead and lifting up to 15 pounds
• Ability to converse and communicate information with others
• Occasional exposure to chemical vapors and/or fumes in low non-hazardous concentration
• Potential to climb up and down steps on a daily basis
• Must have sufficient agility to work in the interior of an aircraft structure. Will need to bend, stoop, squat, and/or kneel to occasionally work in cramped, tiring, and uncomfortable positions.
• Must be able to read and understand SDS.