Project Manager - Events

FWI is building a team to provide comprehensive event planning, logistics, coordination, and on-site support services to the National Science Foundation's Office of Legislative and Public Affairs (OLPA). As a Project Manager - Events, you will oversee logistics, planning, and execution of meetings, conferences, exhibits, and high-profile outreach events, ensuring seamless delivery and effective stakeholder engagement.

FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.

**Position is contingent upon contract award**

Work Schedule and Location:

Hybrid: This full-time hybrid position will work Monday through Friday, 8:30am to 5pm, with 90% onsite at NSF headquarters in Alexandria, VA

Responsibilities

• Manage multiple large-scale, high-profile events simultaneously from planning through execution
• Oversee all event logistics including venue contracts, signage, shipping, catering, and security coordination
• Design, build, deploy, and maintain expo-style booth and activation kits
• Manage vendor relationships and coordinate exhibit design and technology
• Recommend and secure venues, speakers, moderators, and facilitators for events
• Manage invitation and RSVP processes and prepare speakers with materials and logistics
• Manage and forecast inventory levels for outreach materials and equipment
• Coordinate shipping logistics and on-the-ground purchasing for events
• Deploy team members to event sites for setup and breakdown as needed
• Develop Run of Show presentations, timelines, surveys, and post-event reports
• Handle quick-turnaround requests and adapt plans to changing event needs

Qualifications

Required:

• Experience in event planning, logistics, or coordination
• Experience managing multiple events simultaneously
• Experience with vendor coordination
• Proficiency in Microsoft Office Suite and Adobe Creative Suite
• Strong written and verbal communication skills
• Ability to carry and maneuver various pieces of heavy equipment (50+ lbs) for onsite events and exhibits (e.g., carrying banners, boxes of materials, rolling crates)
• Ability to travel nationally and internationally as required
• Ability to obtain a Public Trust clearance

Desired:

• Experience managing large-scale expo events (e.g., SXSW, Consumer Electronics Show, scientific conferences, press conferences, symposiums)
• Experience with exhibit design, buildout, and implementation
• Experience managing vendor relationships and shipping logistics
• Experience with RSVP management platforms (e.g., EventBrite)
• Knowledge of federal requirements including Section 508 compliance
• Experience adapting in-person event skills to virtual platforms
• Experience working with federal agencies or similar organizations

FWI is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

Pay Range

Negotiable