Purchasing Specialist

The Team and the Role

IND US is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At IND US , we believe in the value of the IND US team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, IND US continues its pursuit to be the Employer of Choice.

Reporting to the Program Manager, the Purchasing Specialist provides critical procurement support to the NUWC Division Newport Purchasing Department by processing and managing Milstrip Purchase Requisitions (PRs) from submission through Purchase Order (PO) creation and delivery follow-up. This position ensures compliance with Department of the Navy procurement regulations, maintains accurate documentation, and supports timely acquisition to meet mission requirements. This position is located in Newport, RI.

What You'll Do

• Process Milstrip Purchase Requisitions submitted via MMTS, ensuring end-to-end execution through PO creation and delivery follow-up.
• Review and screen PRs to verify appropriate procurement paths, availability of stock, and pricing accuracy.
• Ensure compliance with bankcard policies and Navy procurement regulations, including verification of vendor registration status.
• Coordinate with vendors, requestors, and government stakeholders to resolve issues, obtain required documentation, and support next steps.
• Assist government Purchase Card (P-Card) holders with adding ADHOCs and submitting PRs as required.
• Monitor daily procurement reports to track PR status and provide timely updates to customers and requestors.
• Proactively follow up with ADHOCs to ensure PR approvals are completed within required timelines.
• Run and analyze ME5A reports on a recurring basis to identify Milstrip PRs pending approval and take corrective action.
• Continuously monitor ERP Milstrip email queues to identify and resolve rejections, cancellations, or processing issues.
• Support high-volume procurement environments, processing a significant number of PRs while maintaining accuracy and compliance.
• Provide same-day turnaround for urgent and mission-critical Milstrip requests as required.
• Close out completed PRs to release commitments in accordance with government guidance.
• Maintain clear, professional communication with internal customers, requestors, and government leads to ensure transparency and customer satisfaction.
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• An active secret clearance is required to be considered for this position.
• HS Diploma required.
• Two (2) years of experience supporting procurement and purchasing processes in a U.S. Navy or DoD environment.
• Working knowledge of Milstrip purchasing, MMTS, ERP systems, and PR-to-PO workflows.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Desired Qualifications:

• Familiarity with Navy procurement regulations and bankcard rules.
• Experience running and interpreting procurement status reports (e.g., ME5A).
• Proven ability to support urgent tasking while maintaining accuracy and documentation standards.

Physical Requirements:

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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