Administrative Assistant

Overview

The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the organization. This role is central to maintaining organizational effectiveness by managing schedules, communications, and document handling while delivering excellent service to both internal and external stakeholders.

This position aligns with Cayuse's core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Responsibilities

• Provides technical and administrative support to the lab/lab personnel in addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements.
• Manage and prioritize incoming calls, emails, and other communications, ensuring timely responses or routing to appropriate personnel.
• Prepare and manage correspondence, reports, presentations, and memos, maintain computer-based paper files, answer and screen telephone calls, opening and distributing mail for those supported.
• Answer routine inquiries and prepare standard correspondence.
• Make travel arrangements, prepare briefings and presentations, coordinates meetings, drafts and distributes meeting agendas, schedules required logistics to support office staff, and perform Internet-based research.
• Other duties as assigned.

Qualifications

• High School Diploma or equivalent.
• Minimum of two (2) years of direct work experience in an office environment OR at least an associate degree in a related field.
• This position requires the submission of a DNA sample, which will be stored in the government-managed DNA Sample-Employee Database to ensure it is excluded from CODIS (Combined DNA Index System).
• Secret Clearance is required.
• Due to the nature of work performed at the client's facility, U.S. Citizenship is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.
• Exceptional verbal and written communication skills.
• Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
• Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.
• Must be self-motivated and able to work well independently as well as on a multi-functional team.
• Ability to handle sensitive and confidential information appropriately
• Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.

Pay Range

USD $39.97 - USD $39.97 /Hr.