Administrative Assistant 3/4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: Yes, 25% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

The Northrop Grumman Advanced Manufacturing Technology (AMT) organization is seeking an experienced Administrative Assistant 3/4 to join our team of qualified and diverse leaders Palmdale, CA or El Segundo, CA.

The Advanced Manufacturing Technology (AMT) organization within NGAS leverages a highly skilled team of over 300 employees to drive transformative innovations across key focus areas: digital manufacturing, additive manufacturing, fabrication and assembly, advanced composites, and automation. AMT continuously seeks to advance Northrop Grumman's capabilities to meet the evolving needs of the customer and achieve next-generation readiness through cross-disciplinary expertise and state-of-the art technologies. Reporting directly to the Director Manufacturing Systems Engineering, the Administrative Assistant provides a critical role in supporting both organizational and administrative requirements for the effective operations of AMT. This is an on-site position with no remote or telework option.

Roles and responsibilities will include but not be limited to:

• Provide administrative support to program leadership in a fast-paced environment
• Manage, integrate and maintain multiple Outlook calendars that span multiple company and government IT systems
• Provide general support to visitors and customers
• Coordinate, schedule, and deconflict meetings, attend various technical meetings to document discussions and track actions
• Ensure appropriate meeting preparations are made (coordination of call in number, security coordination, catering requests, meeting materials available/printed as required, etc...) for both internal and external meetings
• Order and maintain office supply inventory
• Liaise with executive and senior administrative assistants to handle requests and queries from Senior Directors, Vice Presidents, and government customers
• Produce and edit correspondence and presentations; assists in the preparation of regularly scheduled reports
• Independently coordinate and manage a variety of projects
• Schedule meeting agendas internally and externally as assigned; coordinate & reserve offsite locations for large events, arrange catering & decorations, and manage all integration required for events
• Builds successful working relationships with a diverse group of internal employees and external customers
• Write and distribute email, correspondence memos, letters and forms as required
• Coordinate domestic and international business travel arrangements, manage documentation
• requirements, and process expense reports in a timely manner.
• Handle confidential business matters while maintaining an effective and organized administrative
• system.
• Maintained Operating Unit organizational charts, staffing and seating plans
• May require occasional business travel to AMT sites in Clearfield (UT), El Segundo (CA), Melbourne (FL), St. Augustine (FL) or other locations for meetings or employee/customer engagements
• Other duties as assigned

Basic Qualifications (Level 3):

• High School Diploma and 4 years of related work experience
• Must have an Active DoD Secret clearance and the ability to obtain special program Access
• Excellent organizational, verbal, and written communications skills
• Must have excellent time management and organizational skills with high attention to detail
• Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications.
• Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment.

Basic Qualifications (Level 4):

• High School Diploma and 6 years of related work experience
• Must have an Active DoD Secret clearance and the ability to obtain special program Access
• Excellent organizational, verbal, and written communications skills
• Must have excellent time management and organizational skills with high attention to detail
• Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications.
• Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment.

Preferred Qualifications:

• Special Program Access
• Ability to exercise discretion and respect confidentiality concerning employee information and company records
• Must possess a high level of initiative and ability to effectively handle multiple tasks
• Ability to work well independently with minimal daily direction, as well as part of a team
• Must be customer focus oriented; previous experience with government customers is a plus
• Must be able to work amicably with a diverse work force and respect differing opinion

Primary Level Salary Range: $56,000.00 - $93,400.00

Secondary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.