Facilities Admin Assistant

Job Description
Are you an experienced Administrative Assistant? If you are someone who thrives on helping teams succeed, enjoy bringing order to complexity, take initiative without being asked, and approach each day with energy and optimism, then be part of the team that makes a difference. BAE Systems' Real Estate and Facility Operations has an immediate opening for a highly motivated Administrative Assistant.
We are seeking a highly skilled, motivated, proactive Administrative Assistant to support our Real Estate and Facilities Operations team. This is more than a traditional administrative role - it is an opportunity to be a trusted partner, a problem-solver, and a force multiplies for a dynamic team responsible for shaping where our people and business thrive. You don't just support the work - you elevate it!
In this role, you will be at the center of the action, ensuring the seamless day-to-day operation of a fast paced, highly collaborative organization. You will leverage your strengths in organization, coordination, and communication to help leaders stay focused on what matters most.
With a 9/80 schedule, and every other Friday off, our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "We Protect Those Who Protect Us®." This is a dynamic opportunity will report directly to the Real Estate and Facility Operations Senior Director.
Why you'll want to work here:

• You'll support a team with real impact on business growth, employee experience, and operational excellence.
• You'll work with leaders who value initiative, judgement, and partnership.
• You'll be trusted to manage priorities, anticipate needs, and help drive outcomes.
• You'll join a team that values positive energy, professionalism, and continuous improvement.

Responsibilities may shift with business needs and include the following:

• Provide exceptional administrative and operational support to the Real Estate and Facilities leadership team.
• Provide confidential administrative and support to directors and their leadership teams.
• Manage leaders' calendars for effective and efficient time management.
• Schedule meetings and meeting logistics (teleconference, audio-visual equipment, food, etc.) independently.
• Manage visitor logistics and incoming calls, emails, and meeting requests.
• Prepare organizational memos given draft inputs from leadership and executes distribution.
• Works under general direction using business software applications (Word, Excel, Power Point) to create and enhance correspondence, reports, data tables, presentations, agendas, etc., that may be of a highly confidential nature.
• Organizes and leads preparation of key meeting arrangements such as staff meetings, program reviews, customer meetings and visits, and employee all-hands meetings. May be responsible for special projects such as conferences and events.
• Arranges business travel and associated expenses, making recommendations to improve efficiencies relative to schedules and budget.
• Ability to set up systems to promote collaboration among the leadership team - SharePoint, Teams channels, meeting spaces, other applications. Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team.
• Performs other duties and responsibilities, as required.

Required Education, Experience, & Skills

• A bachelor's degree or associate degree and 1 year of experience in an administrative role or a high school diploma plus 4 years of experience.
• Must be highly skilled in office automation tools, such as the Microsoft Office suite of products
• Must be able to be proactive, anticipate needs, and work with minimal supervision.
• This role requires a high degree of tact, diplomacy, discretion, and judgement.
• Must possess excellent communication and interpersonal skills to interact professionally with employees and external contacts at all levels and including senior management.
• The ability to multitask and plan and organize in a fast-paced environment is critical.
• The successful candidate should have a thorough understanding of business practices and procedures, including compliance to company policies

Preferred Education, Experience, & Skills

• Bachelor's degree
• Associate's degree and 1 year experience
• 4 years of experience
• Must be able to obtain and maintain a Secret Security Clearance

Pay Information
Full-Time Salary Range: $63454 - $101526

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.