Project Administrator III

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Salary Range: $66,560-$83,200 Per Year

JOB TITLE: Project Administrator

BUSINESS SERVICE LINE: PAC Honolulu Office

REPORTS TO: Program Manager

SUMMARY: As a Project Administrator III, you play a critical role in overseeing and supporting the successful execution of complex projects. Building on your experience as a Project Administrator II, you will take on more advanced responsibilities in project coordination, stakeholder management, and process improvement. Your strong leadership skills, attention to detail, and ability to manage project teams will contribute to the overall success of projects and the achievement of organizational objectives.

DUTIES AND RESPONSIBILITIES:

• Coordinate and facilitate project meetings, including preparing agendas, documenting meeting minutes, and tracking action items.
• Collaborate with project managers to develop and maintain project schedules, ensuring timely completion of deliverables.
• Assist in project planning and resource allocation, including identifying project requirements and ensuring adequate staffing levels.
• Support project documentation and reporting, including creating, maintaining and submitting certified payroll reports for self-performance labor; reviewing subcontractor certified payrolls for contract compliance and submitting via the Clients construction management software; initiating, monitoring and maintaining base access for DAWSON personnel, subcontractors, consultants and services; set up and maintain project records to keep all associated project files update to and organized; and create project status reports to aid risk evaluation.
• Monitor project progress, milestones, and key performance indicators, and communicate timely updates to project team members.
• Manage assigned project budgets, including tracking expenses, reconciling invoices with Project Manager approval, and maintaining accurate financial records for the Project Managers utilization in their monthly project report.
• Ensure adherence to project management methodologies, processes, and best practices.
• Collaborate with cross-functional teams to ensure effective coordination and communication among project stakeholders.
• Support the implementation of project management tools and software, providing training and guidance to project team members.
• Assist in the development and improvement of project management templates, tools, and processes.
• Mentor and provide guidance to junior project administrators, promoting their professional development.
• Identify opportunities for process improvement and contribute to the implementation of efficiency initiatives.
• Handle escalated project-related issues and conflicts, working towards resolution and ensuring customer satisfaction.
• Collaborate with internal and external stakeholders to establish and maintain positive working relationships.
• Stay updated on industry trends and best practices in project management.
• Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

QUALIFICATIONS:

• Bachelor's degree in a relevant field or equivalent work experience.
• Several years of experience in project administration or related roles, with a proven track record of successfully managing complex projects.
• Strong understanding of project management principles, methodologies, and practices.
• Proficient in using project management tools and software, such as Microsoft Project or similar applications.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong leadership and team management abilities, with the capability to motivate and guide project teams.
• Excellent communication skills, both written and verbal, with the ability to effectively communicate complex information to diverse audiences.
• Strong analytical and problem-solving skills, with the ability to think critically and make sound decisions.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Detail-oriented with a focus on accuracy and quality of work.
• Strong interpersonal skills, with the ability to build and maintain relationships with stakeholders at all levels.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Proactive and self-motivated, with a commitment to delivering high-quality results.
• Ability to handle confidential information with discretion and professionalism.
• Strong customer service orientation.
• Must be able to obtain required base passes (DBIDS, AIE).
• Must have valid drivers license and capable of driving themselves to the project site.
• Project management certifications (e.g., PMP) are a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand, walk, and sit for extended periods.
• Frequently required to use hand and finger dexterity for typing and handling documents.
• Occasionally required to bend, stoop, kneel, or crawl.
• Occasionally required to lift and carry project materials or equipment.
• The work environment can typically be an office setting with moderate noise levels at the main office or at a project site.

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

DAWSON is an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

DAWSON offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

DAWSON gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.