Posted 1 day ago
Secret
Early Career (2+ yrs experience)
Unspecified
Management
Washington, DC (On/Off-Site)
Office Management Specialist
Location: Washington, DC
Required Security Clearance: U.S. Citizenship. Active Secret-level clearance. A Secret security
clearance is required for this position; however, the OMS may begin work with an interim Secret
security clearance.
About Q2IMPACT
Q2IMPACT is a data-first organization known for delivering innovative, customized solutions in
monitoring, evaluation, learning, digital transformation, and performance management for
government, security, and development partners. Drawing on deep expertise in advanced analytics,
digital platforms, and AI, we help clients solve their most complex data, knowledge management,
and operational challenges. Our collaborative culture values curiosity, partnership, and technical
excellence.
Position Summary: The Office Management Specialist (OMS) will serve as core member of
Q2IMPACT’s embedded team within the U.S. Department of State’s Bureau of Political-Military Affairs
(PM/SA), ensuring smooth operations for the office. The OMS must be a self-starter and be able to
multi-task and prioritize competing assignments. Beyond serving as a travel arranger and Web Tatel
timekeeper for the office, the OMS may be tasked with special projects (Ariba, IPP, on-boarding,
office reporting) that arise based on the individual’s skills and interest, professional goals, and
existing workload.
OMS duties include, but are not limited to, the following:
• Assist PM/SA staff, including Contractor staff, to: obtain and transfer E2 accounts for office
staff; visas, passports, and other documentation required for travel; initiate and process
requests for travel authorization for all office staff, track authorizations to ensure airline
tickets are purchased in a timely matter; complete travel vouchers and ensure accuracy; and
assist with the preparation and submission of expense vouchers for local travel and
expenses.
• Serve as a timekeeper for PM/SA staff using Web Tatel system, which includes the
submission of bi-weekly time and attendance; presentation of the final report for each pay
period including the appropriate signatures for approval; track compensatory time, over
time, comp time for travel and troubleshoot discrepancies that arise for PM/SA staff
(including Contractor staff).
• Assist the Contracting Officer’s Representative (COR) in tracking Contractor time and leave in
a separate tracker.
• Assist with the arrival of visitors for the PM/SA Director, and their movement through
security screening.
• Escort cleaning and maintenance staff throughout office.
• Work with facilities management to maintain office and conference rooms.
• Maintain file documentation and storage according to Department policy, as stated in the
Foreign Affairs Manual.
• Scans, faxes, and shreds correspondence as appropriate.
• Ensure continuous operation of office equipment (printers, fax, copier).
• Prepare office correspondence and obtain proper approvals.
• Assist PM/SA with security clearances and building passes.
• Assist with records management consistent with best practices.
• Assist with onboarding of new or transferring personnel.
• Maintain office organizations charts, phone lists, and supplies.
, • Maintain a list of desk locations, laptop, and desktop names, including Contractor staff.
• Assist with requesting and coordinating issuance and installation of information technology,
including desk phones (secure and non-secure), mobile devices, laptops and desktops,
docking stations, and other needs.
• Assist with set-up for office-wide meetings and/or GSO’s monthly learning events.
• Carries out special projects as needed and directed by the COR.
Qualifications:
• At least two (2) year college degree.
• One (1) to two (2) years in an administrative position within the federal government
(preferably the U.S. Department of State).
• Able to work independently.
• Strong research and organization skills.
• Strong interpersonal skills.
• Excellent oral and written communication skills.
• Able to handle multiple tasks simultaneously.
• Strong organizational skills and attention to detail.
• Ability to manage multiple ongoing tasks and processes simultaneously.
• Skilled in data entry and computer keyboard commands.
• Must be able to quickly learn how to use proprietary applications and systems for processing
administrative requirements such as travel, time and attendance, and procurement.
• Able to use Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
• Must possess ability to compose and staff office correspondence.
• Proficient in English.
Preferred Experience:
• Previous experience working within PM/SA.
• Bachelor’s Degree.
Benefits of Joining Q2IMPACT:
• A dynamic group of professionals with diverse backgrounds and expertise, committed to
delivering high-quality results and making a meaningful impact in communities around the
world.
• An opportunity to lead and shape a growing firm that has a solid reputation in the industry
and is poised for further expansion.
• A chance to work across development, diplomacy, and defense sectors, with a broad
portfolio of projects and clients.
• A supportive and inclusive culture that values innovation, excellence, and collaboration.
• Competitive salary and benefits package, including health, dental, and vision insurance, and
paid time off.
Join our team at Q2IMPACT, where your talents, expertise, and passion can make a difference. Apply
today and become part of a dynamic and growing organization.
,WORKING CONDITIONS & REQUIRED EQUIPMENT
The incumbent in these positions will work in a professional office environment and will utilize the
following equipment when working
• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone
• Other (Specify if any)
The physical demands and work environment that have been described is representative of those an
employee encounters while performing the essential functions of these positions. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions in accordance with the Americans with Disabilities Act.
These position descriptions provide an overview of the major functions and requirements of these
roles. This document is not intended to be an exhaustive list encompassing every duty and
requirement of the positions; the Employee’s Manager may assign other duties as related or as
otherwise deemed appropriate and necessary within the general scope, without the need for
additional compensation.
Location: Washington, DC
Required Security Clearance: U.S. Citizenship. Active Secret-level clearance. A Secret security
clearance is required for this position; however, the OMS may begin work with an interim Secret
security clearance.
About Q2IMPACT
Q2IMPACT is a data-first organization known for delivering innovative, customized solutions in
monitoring, evaluation, learning, digital transformation, and performance management for
government, security, and development partners. Drawing on deep expertise in advanced analytics,
digital platforms, and AI, we help clients solve their most complex data, knowledge management,
and operational challenges. Our collaborative culture values curiosity, partnership, and technical
excellence.
Position Summary: The Office Management Specialist (OMS) will serve as core member of
Q2IMPACT’s embedded team within the U.S. Department of State’s Bureau of Political-Military Affairs
(PM/SA), ensuring smooth operations for the office. The OMS must be a self-starter and be able to
multi-task and prioritize competing assignments. Beyond serving as a travel arranger and Web Tatel
timekeeper for the office, the OMS may be tasked with special projects (Ariba, IPP, on-boarding,
office reporting) that arise based on the individual’s skills and interest, professional goals, and
existing workload.
OMS duties include, but are not limited to, the following:
• Assist PM/SA staff, including Contractor staff, to: obtain and transfer E2 accounts for office
staff; visas, passports, and other documentation required for travel; initiate and process
requests for travel authorization for all office staff, track authorizations to ensure airline
tickets are purchased in a timely matter; complete travel vouchers and ensure accuracy; and
assist with the preparation and submission of expense vouchers for local travel and
expenses.
• Serve as a timekeeper for PM/SA staff using Web Tatel system, which includes the
submission of bi-weekly time and attendance; presentation of the final report for each pay
period including the appropriate signatures for approval; track compensatory time, over
time, comp time for travel and troubleshoot discrepancies that arise for PM/SA staff
(including Contractor staff).
• Assist the Contracting Officer’s Representative (COR) in tracking Contractor time and leave in
a separate tracker.
• Assist with the arrival of visitors for the PM/SA Director, and their movement through
security screening.
• Escort cleaning and maintenance staff throughout office.
• Work with facilities management to maintain office and conference rooms.
• Maintain file documentation and storage according to Department policy, as stated in the
Foreign Affairs Manual.
• Scans, faxes, and shreds correspondence as appropriate.
• Ensure continuous operation of office equipment (printers, fax, copier).
• Prepare office correspondence and obtain proper approvals.
• Assist PM/SA with security clearances and building passes.
• Assist with records management consistent with best practices.
• Assist with onboarding of new or transferring personnel.
• Maintain office organizations charts, phone lists, and supplies.
, • Maintain a list of desk locations, laptop, and desktop names, including Contractor staff.
• Assist with requesting and coordinating issuance and installation of information technology,
including desk phones (secure and non-secure), mobile devices, laptops and desktops,
docking stations, and other needs.
• Assist with set-up for office-wide meetings and/or GSO’s monthly learning events.
• Carries out special projects as needed and directed by the COR.
Qualifications:
• At least two (2) year college degree.
• One (1) to two (2) years in an administrative position within the federal government
(preferably the U.S. Department of State).
• Able to work independently.
• Strong research and organization skills.
• Strong interpersonal skills.
• Excellent oral and written communication skills.
• Able to handle multiple tasks simultaneously.
• Strong organizational skills and attention to detail.
• Ability to manage multiple ongoing tasks and processes simultaneously.
• Skilled in data entry and computer keyboard commands.
• Must be able to quickly learn how to use proprietary applications and systems for processing
administrative requirements such as travel, time and attendance, and procurement.
• Able to use Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
• Must possess ability to compose and staff office correspondence.
• Proficient in English.
Preferred Experience:
• Previous experience working within PM/SA.
• Bachelor’s Degree.
Benefits of Joining Q2IMPACT:
• A dynamic group of professionals with diverse backgrounds and expertise, committed to
delivering high-quality results and making a meaningful impact in communities around the
world.
• An opportunity to lead and shape a growing firm that has a solid reputation in the industry
and is poised for further expansion.
• A chance to work across development, diplomacy, and defense sectors, with a broad
portfolio of projects and clients.
• A supportive and inclusive culture that values innovation, excellence, and collaboration.
• Competitive salary and benefits package, including health, dental, and vision insurance, and
paid time off.
Join our team at Q2IMPACT, where your talents, expertise, and passion can make a difference. Apply
today and become part of a dynamic and growing organization.
,WORKING CONDITIONS & REQUIRED EQUIPMENT
The incumbent in these positions will work in a professional office environment and will utilize the
following equipment when working
• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone
• Other (Specify if any)
The physical demands and work environment that have been described is representative of those an
employee encounters while performing the essential functions of these positions. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions in accordance with the Americans with Disabilities Act.
These position descriptions provide an overview of the major functions and requirements of these
roles. This document is not intended to be an exhaustive list encompassing every duty and
requirement of the positions; the Employee’s Manager may assign other duties as related or as
otherwise deemed appropriate and necessary within the general scope, without the need for
additional compensation.
group id: 91137396
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