Contracts Administrator

Mount Indie is looking for a Contracts Administrator with federal government contracting experience to work in a fast-paced environment on multiple contacts.

What you'll do:

Contract Administration

• Complete contract administration tasks from contract award through contract closeout (including all contract closeout certs and documents)
• Administer various Government and Commercial agreements and contracts (e.g., FFP, CR, CPFF, T&M, IDIQs, SOWs, Subcontracts, TAs, and POs)
• Prepare and maintain contract briefs, summarizing contract terms and other key information
• Maintain up-to-date contract information in ERP (MS Dynamics BC), SharePoint, ShareFile, and government websites as required
• Reviews and performs periodic audits to ensure the quality and accuracy of contract information within our data sources (ERP, Contract Status Report)
• Coordinate Contract kick-off meetings
• Coordinate monthly Financial/Contracts review meetings with each business area
• Maintain contract status report, performance metrics, and compliance. This includes a contract status report of all contracts, including PoP, TCV, FCV, billed to date, revenue to date, backlog (remaining), and withheld fee (including LOF)
• Utilize knowledge of FAR/DFAR regulations and Prime Contractor flow-down provisions, usage, and applicability
• FAR/DFAR compliance coordination with Purchasing
• Support compliance in navigating federal contract bids, agreements, and schedules. Ensuring our registrations and memberships are current (for example, SAM.gov.)
• Manage and administer company NDAs
• NDA Training:
• Review of process
• Coordination of information sent out under NDAs
• Proposal support/coordination:
• Reps & certs
• W9s
• Prime documentation / compliance questionnaires
• Ensures and monitors contract compliance, including project deliverables and billings submission in working with PMO and Finance (CDRLs)
• Ensure compliance with ITAR/EAR controls, including Technical Assistance Agreements
• Maintain detailed and organized digital records of all contractual documents
• Assist with internal contracting policies and procedures
• Assist with Government property audits, as needed
• Protects the organization's value by keeping information confidential

Subcontract & Consultant Administration

• Coordinate consultant and subcontractor agreements and documentation. This includes oversight of subcontractor and consultant agreements and compliance
• Monthly reviews of the Subcontract and Consultant agreements
• Reps & Certs reviews
• Annual review of subcontractors and consultants
• Coordination of task orders
• Coordination DD254 w/ FSO
• Review of invoicing
• Coordination of review of SDRLS w/ PMO
• Closeouts

Requirements:

• Bachelor's degree in a related field
• Minimum 4 years of experience in federal defense contract administration
• Prior experience at both large and small-to-midsized companies
• High attention to detail and organizational skills
• Demonstrated experience proactively responding to federal contracts requirements and tracking contract deliverables
• Experience with and extensive knowledge of DoD contracts and process with all contract types, including fixed-price, T&M and cost reimbursable
• Comprehensive knowledge of the FAR and DFAR's clauses
• U.S. citizenship

Nice to have:

• Experience with Microsoft Dynamics Business Central ERP
• Experience with Small Business Innovative Research and Other Transaction Agreement contracts
• NCMA Certification in one or more: CPCM, CFCM and/or CPM
• Active security clearance