Events Coordinator

FWI is building a team to provide comprehensive event planning, logistics, coordination, and on-site support services to the National Science Foundation's Office of Legislative and Public Affairs (OLPA). As an Events Coordinator, you will manage end-to-end logistics for meetings, conferences, exhibits, and high-profile engagements, ensuring seamless execution of in-person, hybrid, and virtual events that effectively communicate NSF's mission.

FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.

**Position is contingent upon contract award**

Work Schedule and Location:

Hybrid: This full-time hybrid position will work Monday through Friday, 8:30am to 5pm, with 90% onsite at NSF headquarters in Alexandria, VA

Responsibilities

• Coordinate end-to-end event logistics including venue selection and management
• Manage exhibit and booth design and deployment
• Oversee inventory and materials management
• Coordinate vendor relationships and oversight
• Manage on-site setup, operations, and breakdown
• Design, build, maintain, ship, store, and deploy NSF exhibit kits and activation materials
• Manage speaker and RSVP processes, including invitations and registration platforms
• Coordinate speaker preparation activities (briefings, dry runs)
• Develop event timelines, runs of show, and planning documentation
• Provide weekly status reports, surveys, and post-event analyses
• Ensure compliance with Section 508 accessibility standards and NSF branding guidelines

Qualifications

Required:

• Experience in event planning, logistics, or coordination
• Experience managing multiple events simultaneously
• Experience with vendor coordination
• Proficiency in Microsoft Office
• Strong written and verbal communication skills
• Must be able to travel predominantly within the Continental United States
• Ability to obtain a Public Trust clearance

FWI is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

Pay Range

Negotiable