Operations Coordinator

Zachary Piper Solutions is seeking an Operations Coordinator to support a federal partner within the Defense Health Agency. This position is onsite in Silver Spring, MD. The Operations Coordinator will provide comprehensive administrative and operational support to a team of scientific professionals, ensuring efficient workflows and coordination for senior-level military health leaders.

Responsibilities of the Operations Coordinator include:

• Serve as point of contact for weekly and ad hoc staff meetings, including scheduling, agenda preparation, and meeting minutes
• Manage special projects such as document repository evaluations, data analysis, and process improvement initiatives
• Assist staff with producing and routing presentations, abstracts, and reports through approval processes
• Prepare and edit memorandums, letters, and spreadsheets using appropriate formats
• Maintain branch calendars and advise on workflow improvements to enhance productivity
• Coordinate travel arrangements via Defense Travel System (DTS), including approvals, transportation, lodging, and payment vouchers
• Schedule visits and facilitate visitor coordination with relevant organizations and officials
• Support branch task management by distributing requests, collating responses, and preparing consolidated reports

Qualifications for the Operations Coordinator include:

• Bachelor's Degree or Certified Administrative Professional
• 6-10 years of experience in administrative management
• Ability to obtain a Public Trust clearance
• Proficiency in Microsoft Office Suite and Defense Travel System
• Excellent analytical, writing, and verbal communication skills
• Strong attention to detail, time management, and ability to multitask in a fast-paced environment

Compensation for the Operations Coordinator includes:

• Salary Range: $80,000 - $90,000 depending on experience
• Comprehensive Benefits: Cigna Medical, Dental, Vision, 401K, PTO, Sick Leave if required by law, and Holidays

Keywords

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