Posted today
Dept of Homeland Security
Unspecified
Unspecified
Business - Support
Boston, MA (On-Site/Office)
Administrative Assistant
Location: On-site - Boston, MA (Federal Protective Service facilities)
Make an Impact Where It Matters Most
Blue Rose Consulting Group, Inc. (Blue Rose) is seeking a dependable and detail-oriented Administrative Assistant to support senior leadership and operational teams within the Federal Protective Service (FPS), Department of Homeland Security. This on-site role is essential to day-to-day mission execution, public-facing coordination, and secure administrative operations supporting Region One.
You will serve as a primary point of contact for leadership offices, manage sensitive information, and ensure smooth administrative workflows in a secure federal environment.
What You'll Do
As an Administrative Assistant, you will:
Email: bluerosestaffing@bluerose-consulting.com
Website: www.bluerose-consulting.com/careers
LinkedIn: https://www.linkedin.com/company/blue-rose-consulting-group-inc/
Location: On-site - Boston, MA (Federal Protective Service facilities)
Make an Impact Where It Matters Most
Blue Rose Consulting Group, Inc. (Blue Rose) is seeking a dependable and detail-oriented Administrative Assistant to support senior leadership and operational teams within the Federal Protective Service (FPS), Department of Homeland Security. This on-site role is essential to day-to-day mission execution, public-facing coordination, and secure administrative operations supporting Region One.
You will serve as a primary point of contact for leadership offices, manage sensitive information, and ensure smooth administrative workflows in a secure federal environment.
What You'll Do
As an Administrative Assistant, you will:
- Screen and route calls and visitors for FPS leadership, including the Regional Director, Deputy Regional Director, and division chiefs; independently handle routine information requests
- Receive and assist visiting agency officials and senior leaders, supporting communications and ad hoc administrative needs
- Respond to public and internal inquiries by clarifying needs, researching information, and coordinating with appropriate FPS divisions to deliver accurate responses
- Consult with supervisors and divisional personnel to develop responses and stay current on FPS programs, procedures, and responsibilities
- Establish, maintain, and control correspondence records and files; distribute incoming mail across regional and remote FPS offices
- Create, edit, calculate, store, and produce final documents (correspondence, reports, calendars, statistics, tables, labels) using Microsoft Office applications
- Receive customer agency requests for additional services, edit request forms for accuracy, and route completed requests to the appropriate officials
- Serve as a designated Timekeeper: review, validate, and maintain federal employee time and attendance records; coordinate corrections with the Human Capital Office; track overtime for budget oversight while safeguarding sensitive personal information
- Support the Protective Security Officer Program Manager by processing Temporary Additional Services requests and preparing submission materials for the Contracting Officer's Technical Representative
- Coordinate with GSA and other agencies to schedule joint training and conference space for senior staff
- Liaise with facilities maintenance providers to resolve office space issues (HVAC, telephone, lighting)
- Manage secure access control systems for FPS office spaces; issue and revoke FOBs and PINs in accordance with security policies
- Full-time (40 hours/week)
- On-site: Monday-Friday, 0900-1700
- Work performed at FPS locations in Boston, MA
- U.S. Citizenship required
- Experience supporting senior leadership in an administrative or office operations role
- Strong written and verbal communication skills with the ability to handle sensitive information
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to manage multiple priorities in a secure, fast-paced federal environment
- Support frontline federal security operations with real-world impact
- Work alongside dedicated public servants and experienced professionals
- Stable, full-time on-site role supporting critical DHS missions
- Opportunity to contribute to secure, well-run government operations
Email: bluerosestaffing@bluerose-consulting.com
Website: www.bluerose-consulting.com/careers
LinkedIn: https://www.linkedin.com/company/blue-rose-consulting-group-inc/
group id: 91103216
