Posted today
Dept of Homeland Security
Unspecified
Unspecified
Boston, MA (On-Site/Office)
Secretary III
Location: On-site - Boston, MA (Federal Protective Service)
Make an Impact Where It Matters Most
Blue Rose Consulting Group, Inc. (Blue Rose) is seeking a reliable and highly organized Secretary III to provide direct administrative and operational support to senior leadership within the Federal Protective Service (FPS), Department of Homeland Security.
This role is mission-critical to the daily functioning of the Regional Director (RD) and Deputy Regional Director (DRD) offices. You will serve as a central coordination point for communications, records management, data systems, and executive travel-operating independently in a secure federal environment while handling sensitive information with discretion and precision.
What You'll Do
As a Secretary III, you will:
Email: bluerosestaffing@bluerose-consulting.com
Website: www.bluerose-consulting.com/careers
LinkedIn: https://www.linkedin.com/company/blue-rose-consulting-group-inc/
Location: On-site - Boston, MA (Federal Protective Service)
Make an Impact Where It Matters Most
Blue Rose Consulting Group, Inc. (Blue Rose) is seeking a reliable and highly organized Secretary III to provide direct administrative and operational support to senior leadership within the Federal Protective Service (FPS), Department of Homeland Security.
This role is mission-critical to the daily functioning of the Regional Director (RD) and Deputy Regional Director (DRD) offices. You will serve as a central coordination point for communications, records management, data systems, and executive travel-operating independently in a secure federal environment while handling sensitive information with discretion and precision.
What You'll Do
As a Secretary III, you will:
- Receive and screen incoming calls and visitors for the FPS Regional Director and Deputy Regional Director, routing only those requiring executive attention
- Independently handle routine information requests and provide phone coverage for the program office
- Assist visiting agency officials, Central Office representatives, and other Regional Directors with communications and administrative needs
- Respond to inquiries by clarifying needs, researching information, and developing solutions based on knowledge of government operations and problem-solving experience
- Coordinate with FPS divisions and, when necessary, Central Office or other regional experts to ensure accurate and complete responses
- Establish, maintain, and control records and correspondence files for all RD/DRD office matters
- Create, edit, revise, calculate, retrieve, store, and produce final documents including correspondence, reports, calendars, statistics, tables, mailing labels, and databases using Microsoft Office tools
- Maintain and update a web-based regional data system by reviewing daily blotter reports and entering significant incidents in real time; independently validate data accuracy and completeness
- Enter inspections, technical reports, and other operational data as required
- Maintain official federal employee personnel files, ensuring records are current, complete, and safeguarded in accordance with privacy and security policies
- Prepare and submit travel authorizations and expense reports for the Regional Director; arrange travel and lodging, monitor itineraries, and coordinate changes using web-based travel systems and direct vendor contact
- Consolidate and prepare executive briefing materials for weekly and ad hoc meetings and conference calls
- Schedule and track usage of two Regional Conference Rooms
- Full-time (40 hours/week)
- On-site: Monday-Friday, 0900-1700
- Location: Boston, MA
- U.S. Citizenship required
- Public Trust clearance required or higher
- Experience providing executive-level administrative or secretarial support in a federal or similarly structured environment
- Strong written and verbal communication skills
- Demonstrated ability to work independently, manage competing priorities, and handle sensitive information
- Proficiency with Microsoft Office applications and web-based data systems
- High attention to detail and strong organizational skills
- Support senior leadership within a critical DHS law enforcement mission
- Work in a secure, professional federal environment with real operational impact
- Stable, full-time on-site role with clear responsibilities and accountability
- Opportunity to contribute to well-run, mission-focused government operations
Email: bluerosestaffing@bluerose-consulting.com
Website: www.bluerose-consulting.com/careers
LinkedIn: https://www.linkedin.com/company/blue-rose-consulting-group-inc/
group id: 91103216
