Jr Analyst \u2013 District 3

Type: Full Time

Location: Albany, NY

Overtime Exempt: No

Reports To: ARMADA HQ

Security Clearance Required: N/A

*******************CONTINGENT UPON AWARD**************

Duties & Responsibilities:

• Jr Analysts in District 3 Offices will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development.

Front Office Support

• Jr Analysts in District 3 Offices will prepare, review, edit and compose correspondence, internal and external memorandums, meeting minutes, emails and other communications in support of Front Officer operations.
• Provide recommendations and corresponding support documentation for administrative and management process improvements, based on government and industry best practices.
• Collect, assemble and provide daily operational data and reports to the Management Team.
• Jr Analysts in District 3 Offices will track and execute regional Correspondence Analyst Task Tracker (CATT) system actions.
• Provide oversight and guidance for employee performance work plans and evaluations using the USA Performance management system.
• Run reports compile data and conduct analyses of threat, criminal cases and other operational information stored in the Law Enforcement Information Management System (LEIMS).
• Jr Analysts in District 3 Offices will maintain confidentiality of information.

PSO Program Support

• Jr Analysts in District 3 Offices will coordinate work activities and provide support to the regional CORs, PSOO and other Task Managers.
• Assist with the determination of service requirements from federal customers (new requirements, changes to existing services, etc.).
• Prepare cost estimates based on requested requirements, new task orders and wage adjustments.
• Jr Analysts in District 3 Offices will prepare/submit G514 Requisitions in the Federal Financial Management System (FFMS) based on the service requirements.
• Prepare Security Work Authorizations (SWAs) based on the service requirements.
• Track task order expiration dates and ensure timely submission of approved funding and exhibits to avoid lapses in service.
• Jr Analysts in District 3 Offices will review and verify monthly contract employee time sheets to ensure timely payment to service providers.
• Review vendor timesheets for accuracy and reconcile against contract documents.
• Conduct initial reviews of vendor invoices, document discrepancies, populate the burn rate spreadsheet and prepare the receiving tickets in FFMS.
• Prepare the invoice receiving reports.
• Track contract PSO training, licensing and qualification requirements in the designated IT system.
• Jr Analysts in District 3 Offices will assist CORs with contract closeouts activities.
• Conduct PSO program administrative audits and prepare forms for CORs' review/approval.
• Compile data for Performance Monitoring Meeting reports.
• Other duties commensurate with the position, as assigned.

Operational Support

• Jr Analysts in District 3 Offices will track, compile, report and maintain records for operational requirements:
• Prohibited items
• Post Visits and Post Inspections
• Vehicle Operation Report and related records
• DHS Form 3155, Incident Reports
• MegaCenter reports
• Purchase Card Expenditures
• Supplies
• Jr Analysts in District 3 Offices will assist with official travel.
• Assist with Time & Attendance (WebTA).
• Prepare/submit payroll reports, as required.
• Track training for Federal Law Enforcement Officers.
• Assists with information technology and equipment inventories.

General Office Support

• Jr Analysts in District 3 Offices will take calls, record and relay messages.
• Greet visitors, verify identification and credentials, and make the required referrals
• Prepare, maintain and distribute phone contact listings.
• Jr Analysts in District 3 Offices will receive, process and distribute mail.
• Maintain general office files.
• Other duties as assigned

Knowledge, Skills, and Abilities (KSAs):

• Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.
• Accurate spelling, typing and attention to detail are necessary.
• Must have ability to compile and organize reports.
• Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).
• Ability to communicate effectively, both orally and in writing.
• Resourcefulness and the ability to function in a fast-paced environment.
• Maintains professionalism and possesses the ability to interact effectively with others.
• Ability to meet planned and unplanned deadlines in a timely manner.
• Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties.

Minimum Education/General Experience:

• High School Diploma/Technical Training; Associate Degree preferred.
• 2 years of experience as it relates to the duties and responsibilities of Jr Analysts in District 3 Offices

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com .

Special Notes: Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.