Program Management Support Specialist

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL with over 1200 employee-owners. Our team provides superior research, development, and engineering services to the Federal Government and Department of Defense. As one of the nation's top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: "Lighting the Pathway of Freedom". And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies has an exciting opportunity for a Program Management Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Electronic Systems Directorate, Aerospace Management Systems Division (AFLCMC/ESA) at Hanscom AFB, MA. The Aerospace Management Systems Division develops, delivers, and sustains air traffic management, CNS/ATM avionics expertise, and weather sensing and forecasting capabilities in support of military, civil, allied, and foreign military sales customers. This position supports the Fixed Base Weather Systems (FBWS) program and provides comprehensive acquisition program management, reporting, contractor coordination, and project execution support. The role is aligned to the Front Office Group (FOG), which enables division-level execution and supports the Senior Materiel Leader and Integrated Product Teams through centralized program execution and administrative oversight.

As a Program Management Support Specialist your duties include, but are not limited to:

• Provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle.
• Orchestrate the collection, compilation, and synthesis of data from all active FBWS projects to produce insightful weekly summary reports for the Program Management Office (PMO).
• Apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.
• Monthly Activity Reports (MARs) - Providing a comprehensive assessment of program activities, performance metrics, and key accomplishments.
• PEO (Program Executive Office) Activity Reports (PARs) - Delivering high-level insights to executive leadership regarding program status, risks, and opportunities.
• Acquisition Planning Baselines (APBs) - Establishing and maintaining a detailed baseline for acquisition activities, ensuring adherence to timelines and budgetary constraints. Notice To The Field (NTTF) - Develop and distribute timely communications to USAF and Army airfields, disseminating urgent and critical information related to FBWS operations and maintenance.
• Ensure all reporting accurately reflects key program performance indicators, including:
• Achievement of key milestones and deliverables.
• Progress against scheduled activities for the upcoming quarter.
• Detailed schedule planning, incorporating critical dependencies and timelines. Monitoring of granular progress, identifying and tracking key "inch-stones" to ensure overall program momentum.
• Continuously monitor project activities to ensure strict adherence to contract terms and conditions. Proactively identify, assess, and escalate potential breaches or risks to contract compliance, enabling timely mitigation and minimizing potential impact to the program. Implement a robust suspense management system to track, prioritize, and manage all outstanding action items and deadlines, ensuring timely resolution and preventing potential delays.
• Serve as the primary liaison and point of contact for system contractor, facilitating seamless communication and collaboration.
• Provide timely and accurate responses to contractor inquiries, ensuring they have access to the most up-to-date information and resources necessary to fulfill their contractual obligations. Facilitate the administrative processes related to contractor personnel, including Common Access Card (CAC) form completion and reverification (every six months), ensuring compliance with security requirements.
• Manage data sharing processes with the contractor, enforcing strict adherence to established security protocols and data governance policies to protect sensitive information.
• Assume accountability for the successful execution of assigned FBWS projects, from initiation to closeout.
• Demonstrate expertise in managing projects such as: Mass Labeling Project - Streamlining and improving labeling processes across the FBWS infrastructure. Technical Order (TO) Consolidation Project - Reducing redundancy and improving efficiency in documentation by consolidating TOs.
• Publication of TO Consolidation - Ensuring seamless dissemination of consolidated TOs to relevant stakeholders. Provide critical program support by identifying, locating, and providing relevant documentation to stakeholders. Assist in the preparation, review, and editing of program-related documents, ensuring clarity, accuracy, and adherence to established standards.
• Apply analytical and problem-solving skills to identify challenges, develop effective solutions, and contribute to process improvements across the FBWS program.

Required Qualifications:

• U.S. Citizenship
• Bachelor's or Master's Degree in a related field and at least three years of experience in the respective technical / professional discipline being performed, three of which must be in the DoD OR ,
• Seven years of directly related experience, five of which must be in the DoD.
• Experience in DoD acquisition program management, especially in an acquisition Program Office environment.
• Proficiency with MS Office and related tools.
• Excellent written and verbal communications skills.
• Must have and maintain and active Secret clearance.

Preferred Qualifications

• Master's or Doctorate Degree in a related field and 10 years of experience in the respective technical / professional discipline being performed, 5 years of which must be in the DoD.

Schedule: (M-F; 8-5)

Work Location: onsite

Travel: No

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

Salary Range (only if required**) : $115,000 - $130,000

The salary range information is a general guideline only. Several factors can influence the salary for a position including but not limited to, Federal Government contract labor categories and contract wage rates, geographic location, business considerations, scope and responsibilities of the position, local or other applicable market conditions, and internal equity. Other factors include the candidate's qualifications such as relevant prior work experience, specific skills and competencies, education/training, and certifications.

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Benefits:

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match and safe-harbor contribution, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.

Applying to Torch Technologies:

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to HR@torchtechnologies.com. Thank you for your interest in Torch Technologies.