Posted today
Top Secret/SCI
Unspecified
CI Polygraph
Business - Support
Chantilly, VA (On-Site/Office)
Description
Executive Assistant supporting a Satellite Program Office that provides direct executive services support to government customers in execution of their duties and responsibilities. Assists the Chief of Staff in office operations, developing/maintaining office file plan, and providing back-up support to the Front Office team, as needed. Composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces.
Job Duties Include:
Qualifications
Desired Qualifications:
Executive Assistant supporting a Satellite Program Office that provides direct executive services support to government customers in execution of their duties and responsibilities. Assists the Chief of Staff in office operations, developing/maintaining office file plan, and providing back-up support to the Front Office team, as needed. Composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces.
Job Duties Include:
- Provide administrative, project, and logistics support to senior managers, including the Director, Deputy Director, and Division Chiefs
- Manage senior manager calendars/schedules and coordinate visit requests
- Process senior manager travel authorizations and expense reports through use of the NRO Travel Dashboard (eTrip)
- Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners in the intelligence and space communities
- Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures
- Review and route senior-level executive correspondence, ensuring compliance with established NRO correspondence standards
- Serve as Program Records Officer. Develops and maintains front office file plan; provides guidance, training, and oversight to division level team, and keeps policies and procedures maintaining subordinate level files plans as dictated by NRO instructions and policy
- Ensure the office maintains an adequate amount of office supplies and order more as needed
- Identify and submit work orders to ensure office facilities remain fully functional and operational
- Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements
- Provide back-up support to the Director's Action Group. Serves as an integral part of the NRO Tracking Information and Enterprise Response (TIER) action coordination process. Ensures actions are completed in a timely manner to meet customer requirements
- Provide back-up support in preparation/staffing review of Weekly Activity Reports documenting accomplishments and identifying upcoming events, as well as satellite acquisition progress and status
- Maintain customer-required qualifications and certifications as Program Records Officer, NRO Action Officer, and other training required for the execution of assigned responsibilities
- TS/SCI w/ CI Poly
Qualifications
- Bachelor's Degree with 15 years of relevant experience.
- Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
- Strong experience in writing/editing memos and correspondence.
- Excellent computer skills in MS Office (Word, Excel, PowerPoint).
- Excellent organizational and interpersonal skills.
- Primary responsibilities for this position do not require travel; however, there is possibility to travel 1-2 times a year.
- Acute attention to detail.
Desired Qualifications:
- Background in National Archives and Records Administration (NARA) requirements for records and information management
- At least 15 years of direct administrative support experience with senior-level military or civilian officials
- General knowledge of NRO organization and business processes
group id: 10111346
