Administrative Support Specialist

Summary

Administrative Support Specialist

Naval Station Guantanamo Bay (NSGB), Cuba

Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer's core culture? If so, Chenega Military, Intelligence & Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!

Chenega Analytic Business Solutions (CABS) provides federal agencies and commercial customers with trusted insights into Records and Information Management, Administrative Solutions, Information Technology, Engineering, and Training. Formed in 2017 to serve federal and commercial customers, CABS is 8(a) certified and has grown quickly into a leader in the federal IT and Training environment.

The Administrative Support Specialist shall provide a wide variety of administrative support services daily in support of the Office of Military Commission.

Responsibilities

• Assist in the assignment, distribution, coordination, and tracking of all taskers and prepare a daily status report on their status.
• Submit and track requests, including trouble tickets and work orders.
• Prepare, update, and submit official letters, reports, rosters, spreadsheets, etc.
• Receive telephone calls, greet, and escort visitors, including, but not limited to, 9/11 victims/family members, non-governmental organizations (NGO), media, witnesses, and panel members.
• Monitor and review office correspondence, ensuring proper format, grammar, accuracy, coordination, and overall quality and conformance with applicable guidelines and regulations.
• Maintain office files, records, and security containers/systems to ensure compliance with applicable regulatory guidance to include DoD and other Agency Records Management rules.
• Responsible for the maintenance of office calendars and appointment/meeting schedules.
• Coordinate and arrange meetings and events.
• Prepare agendas for meetings and conferences.
• Publish a summary of meeting minutes.
• Transport and distribute official mail and administrative correspondence.
• Prepare acquisition packets for review and submission, including GPC Requests, Military Inter-Departmental Requests, and contracts.
• Assist in maintaining accountability of all OMC equipment on the Property Book.
• Perform inventories of equipment. This may require PPE, like in warehouses, to inventory property.
• Conduct market research for acquisition purposes.
• Assist in moving small, lightweight furniture and items.
• Complete annual company and customer-required training, as required.
• Complete timesheets daily in an online system according to company policies and procedures.
• Other duties as assigned.

Qualifications

• High school diploma or GED equivalent required
• 2+ years of relevant work experience
• Must have a valid U.S. driver's license
• Ability to obtain and maintain a Secret clearance

Knowledge, Skills, and Abilities:

• Must be familiar with various office automation software applications and equipment, including government computer systems that utilize the Microsoft Office Application Suite, as well as shared drives required to access data to accomplish work, including text editing, file creation, maintenance, and retrieval.
• Possess experience utilizing General Fund Enterprise Business Systems (GFEBS) and Defense Property Accountability System (DPAS) or complete GFEBS and DPAS training within 2 months after being requested to do so by the government.
• Must have the ability to attend all customer in-person meetings and conferences as requested.
• Must have the ability to communicate with others effectively, both orally and in writing.
• Maintain a high level of integrity and accountability.
• Possess strong problem-solving skills.
• Ability to multitask in a high-stress, performance-based environment.
• Ability to establish priorities and meet established deadlines.
• Ability to work nights, weekends, and holidays as requested.
• Ability to travel up to 30% as required.

How you'll grow

At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there's always room to learn.



We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.



Benefits

At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.

Learn more about what working at Chenega MIOS can mean for you.



Chenega MIOS's culture

Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.



Corporate citizenship

Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.

Learn more about Chenega's impact on the world.

Chenega MIOS News- https://chenegamios.com/news/



Tips from your Talent Acquisition Team

We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:

Chenega MIOS web site - www.chenegamios.com

Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI_IE369514.11,23.htm

LinkedIn - https://www.linkedin.com/company/1472684/

Facebook - https://www.facebook.com/chenegamios/

#Chenega Analytic Business Solutions, LLC