Project Administrator

Overview

Nakupuna Prime is seeking a Project Administrator to support the Army Human Resources Command. The Project Administrator supports the effective administration and execution of contract activities by coordinating onboarding requirements, tracking mandatory trainings, and assisting with overall contract compliance. This role ensures that project staff meet all onboarding and training obligations, maintain accurate documentation, and provide operational support to project leadership to keep the contract running smoothly and in alignment with organizational and client standards. We are actively staffing contingent positions with a start date during the contract transition phase between December 12-26, 2025.

Responsibilities

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned.

Onboarding Coordination

• Coordinate the submission, review, and tracking of required onboarding forms for all new project personnel.
• Serve as a point of contact for onboarding questions and ensure timely completion of all documentation.
• Maintain organized, auditable onboarding records in accordance with contract and organizational requirements.

Training Tracking & Compliance

• Monitor, track, and report on required contract trainings for all project staff.
• Maintain a training compliance matrix or database to ensure timely completion of all mandatory training activities.
• Notify employees and supervisors of upcoming deadlines, overdue trainings, and compliance risks.
• Coordinate with training providers or internal resources to ensure required courses are accessible and up to date.

Contract Administration Support

• Provide administrative support across a range of contract management functions, including maintaining task trackers, documentation logs, deliverable schedules, and status reports.
• Assist in preparing and editing contract-related correspondence, reports, and documentation.
• Help maintain version control and ensure consistency across contract files and deliverables.
• Support project leadership in monitoring contract performance, staffing, risks, and requirements as needed.

Communication & Coordination

• Collaborate closely with HR, security, training teams, and project leadership to ensure seamless onboarding and contract compliance.
• Facilitate clear communication with staff regarding requirements, deadlines, and updates.
• Participate in internal meetings, take notes, and follow up on action items.

Qualifications

Skills/Qualifications: The candidate must be self-motivated, pay close attention to detail, and have good oral and written communication skills. Additional certifications may be required as prescribed by DoDD 8140 (e.g., Network+ CE, Security+ CE, CASP CE).

Education and Experience: The following are desirable levels of experience:

• Bachelor's degree in any technical or managerial discipline is preferred.
• Experience providing administrative support in a project, program, or contract-focused environment.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and/or Google Workspace tools.
• Attention to detail and ability to maintain accurate records.

Clearance Requirements: Must be a U.S. Citizen. Must be able to obtain and maintain an active Secret clearance

Work Location: Fort Knox, Kentucky. Telework may be authorized once approved by the Government.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands, wrists, and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.