Accounting and Operations Specialist

BridgePhase is a software engineering company focused on designing, building, securing, and operating high-impact software solutions that advance mission success for Federal Government organizations. As we continue to scale, we are seeking a detail-oriented, experienced professional to support our financial and business operations across the company.

In this role, you will manage day-to-day accounting and operational tasks that directly support our leadership team, project managers, and external accounting partner. We are looking for someone who brings experience with project accounting, government contracting basics, and strong familiarity with financial systems. This role is ideal for someone who enjoys being hands-on, is highly organized, and wants to be part of a fast-growing company.

In this role, you can expect to:

• Prepare customer invoices and support billing cycles across all projects, which consist of multiple Prime contracts and subcontracts.
• Enter vendor invoices, subcontractor invoices, and maintain vendor/sub records
• Track AR/AP activity and coordinate closely with our external bookkeeping firm for reconciliation
• Manage and administer our timekeeping system to ensure accurate project and resource allocation
• Coordinate payroll onboarding and updates with our accounting provider
• Support project managers with contract funding tracking and monthly reporting
• Maintain project accounting data (hours, funding, invoices, subcontractor flowdowns, etc.)
• Assist with WAWF submissions for applicable government customers
• Ensure time and expense data is accurate and aligned with project, contract, and accounting needs
• Support internal reviews, annual reporting activities, and audit requests
• Assist with HR and administrative workflows as needed
• Identify opportunities to streamline and improve internal processes.

As with any growing organization, exact role responsibilities will evolve with changing needs. We are looking for a versatile candidate who thrives on new challenges and can readily adapt to additional responsibilities beyond those listed above.

Required Experience and Qualifications:

• 3+ years of experience in accounting, project accounting, or financial operations
• Experience working in a government contracting environment
• Strong familiarity with timekeeping systems used in GovCon
• Experience with Wide Area Workflow (WAWF)
• Familiar with payroll processing and major payroll providers
• Understanding of cost accounting concepts such as indirect rates, project cost pools, labor categories, and contract funding
• Ability to work independently, prioritize effectively, and maintain accuracy in a fast-paced environment
• Strong communication skills and willingness to collaborate across teams
• Bachelor's degree in Accounting, Finance, Business, or related field

While we've outlined our ideal candidate, we recognize that talent comes in many forms. If you possess strong organizational skills, a passion for helping others, and a drive to learn and grow, we strongly encourage you to apply.

About Us:
At BridgePhase, our values shape our culture and guide our actions. We act with integrity, honesty, and respect, earning trust and fostering collective success. We are critical thinkers and problem solvers, driving innovation and positive disruption to solve hard challenges at speed and scale. Our work is characterized by courage, compassion, commitment, and teamwork.
Additionally, we invest in our communities through strategic charitable initiatives, empowering our employees to make meaningful contributions to causes they are passionate about.

Our Benefits:

• We pride ourselves on providing top-tier benefits that rival those found in larger organizations. Below are some of the perks our team enjoys:
• Competitive compensation that reflects your skills and impact
• Multiple bonus programs rewarding performance, company growth, and employee referrals
• Flexible PTO with 20 days to use when you need them
• All federal holidays paid to help you truly recharge
• Paid sick leave because health always comes first
• 100% paid parental leave
• 401(k) with 6% match and no vesting period
• Top-tier medical, dental, and vision plans with low out-of-pocket costs
• Short- and long-term disability and life insurance included
• Pet insurance to support your four-legged family
• Annual professional development budget for training, certifications, and conferences
• Two paid community service days for causes that matter to you
• Social pod budget to connect with teammates wherever you live