Project Administrator

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

Highlights Working For GA-ASI:

• This position is eligible for the Individual Compensation Program (ICP) bonus.
• This position is eligible for a hybrid work environment (up to 1 day/week remote work from home) pending project needs.
• Outstanding benefits including: 401(k) (with company match), company pension, on site cafeterias, gyms and outdoor recreation centers, Employee Recreation Association (ERA) which gives unlimited access to discounted tickets for amusement parks such as San Diego Zoo and Safari Park.
• Outstanding work environment: team-centric, value and respect all contributors, great growth potential within GA-ASI project engineering and GA-ASI as a whole.

We have an exciting opportunity for a Project Administrator to join our FMS CLS Italy team. Under general direction, this position coordinates and administers data rights related research, documentation, and analysis to ensure protection of GA intellectual property. The selected candidate will participate in proposal "kick off" meetings, research and identify all intellectual property associated with the proposed contractual effort to ensure documentary evidence of appropriate assertions and data restrictions / limitations. The position includes frequent participation in cross-functional meetings with various stakeholders, such as Program Managers, Project Engineers, and Contracting Officers.

DUTIES & RESPONSIBILITIES:

• Investigate a variety of data sources, documents, and artifacts (e.g., engineering drawings, technical reports and presentations, labor charging history, software release packages) to determine appropriate data rights markings and assertions.
• Participate in a variety of recurring and ad-hoc company internal meetings.
• Update and maintain data and documentation on company internal SharePoint and network folders.
• Record job function related metrics, such as daily / weekly deliverables and work products.
• Identifying/ physical auditing import and export shipments and updating respective documentation.
• Collaborate with company buyers, shipping, receiving, production, Depot, ITC and other areas to fulfill contractual deliverables.
• Participate in special projects as assigned by supervisor and/or manager.
• Develop and facilitate training related to data rights.
• Provide input and update job related desktop guides, FAQs, work instructions and procedures.
• Prepare PowerPoint presentations.
• Develop and maintain MS Excel charts, reports, graphs, and spreadsheets.
• Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

• Typically requires a bachelors degree in Business Administration or a related discipline and six or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education.
• Must demonstrate a complete understanding of project administration principles, theories, concepts and techniques. Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.
• Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes.
• Ability to work independently or in a team environment is essential.
• Ability to work extended hours as required.
• Ability to obtain and maintain a DoD security clearance is required.
  • Must be customer focused and possess:
  • The ability to identify issues, analyze data and develop solutions to a variety of complex problems.
  • Strong analytical, verbal and written communication skills to accurately document, report, and present findings.
  • Strong interpersonal skills enabling an effective interface with other professionals.
  • Good computer skills.
• Desirable Qualifications:
  • Knowledge of import / export regulations (ITAS/EAR).
  • Intermediate computer skills with MS Office products.
  • Knowledge of SAP is preferred.