Department Specialist

General Atomics Electromagnetic Systems (GA-EMS) designs and manufactures first-of-a-kind electromagnetic and electric power generation systems. GA-EMS' expanding portfolio of specialized products and integrated system solutions support critical fleet, space systems and satellites, missile defense, power and energy, and process and monitoring applications for defense, industrial, and commercial customers worldwide.

This position is responsible for providing direct administrative assistance to the managers and employees of the Tyngsborough, MA site and will control visitor access from the reception desk, answers phones as needed, maintain schedules, support travel and expense reporting, have access to sensitive information necessitating the use of tact, diplomacy, discretion and judgment, communicate with other administrative and management personnel to gather or convey relevant information, and initiate special reports as well as complete a variety of other administrative assignments.

DUTIES & RESPONSIBILITIES:

• Support the local staff with all administrative needs
• Interfaces with management, staff, customers and visitors to gather and prepare information relative to the manager's functions.
• Coordinates schedules and ensures management is made aware of issues that need immediate attention.
• Handle all front desk administrative issues
  • Control visitor access.
  • Coordinate with Security for all visits.
  • Responsible for coordination and delivery of packages and mail.
  • Answer telephones as needed.
• Order office supplies, coffee, water, catered lunches and other office related services.
  • Utilizes P-Card for incidental material purchases.
• Plans, schedules and coordinates various organizational meetings and travel arrangements.
• Tracks progress of delegated staff assignments and may coordinate activities between departments.
• Maintains confidential and specialized files and/or records.
• Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to the manager or to other members of the organization.
• Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Expected to work in a safe manner in accordance with established operating procedures and practices.
• Other duties as assigned or required.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

• Typically requires a high school diploma or equivalent and four or more years experience in a field related to the specialized functional area or unit where assigned.
• The ability to grasp new concepts quickly;
• The ability to maintain the confidentiality of sensitive information;
• Strong organization skills and the ability to establish priorities;
• The ability to identify issues, solve and respond to routine problems or situations that require interpretation;
• Strong analytical, interpersonal, verbal and written communication skills to accurately document, report,
• The ability to interpret and explain moderately complex information as well as the ability to communicate and interface
• The ability to work effectively with all levels of personnel, including management, customers and vendors;
• Practical understanding of applicable policies and procedures as well as relevant regulations;
• Good knowledge of computer operations and applications such as Word and Excel.
• The ability to work both independently and in a team environment and the ability to work extended hours as required
• Ability to obtain and maintain a DoD security clearance required