Senior Administrative Support Specialist

Overview

Bowhead is hiring a Senior Administrative Support Specialist to support the PM CAS contract in Picatinny, New Jersey.

Responsibilities

• Provide senior-level administrative support to the program office.
• Performs review of documentation in accordance with applicable policy.
• Manages office operational calendars and facilitates and coordinates meetings, distributes minutes/actions.
• Provides electronic database filing as required and assists office with administrative tasks such as travel planning and accountability reporting.
• Provide senior-level administrative support to successfully fulfill the complexity of the tasks.
• Will be the first point of contract within each division/area of operations for administrative matters and communications with PM, DPM, and Divisions Chiefs.
• Support annual program office reporting by performing database electronic filing.
• Possess knowledge of Army Regulation 25-50, Preparing and Managing Correspondence, and apply direct knowledge to document reviews.
• Research DoD, Army and local policy to ensure appropriate policy applies to current projects, documents, taskings, issues and concerns.
• Generate reports through the Army Enterprise Portal Mespace system to include monthly acquisition reports, metric data, and document staffing status reports, as required.
• Review and provide recommendations for updates to internal PM/DPM office procedures, as required.
• Consolidate information and assist in preparation and review of correspondence from PM, DPM, and program office divisions.
• Receive/possess administrative rights to conference room calendars and assist and coordinate meeting planning and scheduling with office personnel.
• Manage the operational schedules for program office divisions and facilitate/coordinate division monthly reviews and distribute agenda, as required.
• Coordinate and review briefing material to support program reviews.
• Attend program office division monthly review and track program issues/actions and disseminate summaries/minutes, as required.
• Assist PM office personnel in making travel arrangements.
• Support accountability reporting for aggregation and submittal to headquarters.

Qualifications

• Requires a bachelor's degree or 10 years of experience in the field or in a related area.
• A certain degree of creativity and latitude is required.
• Possess knowledge of DoD and Army policy and office procedures.
• Excellent communication, interpersonal, and negotiation skills.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage multiple priorities independently and collaboratively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Physical Demands:

• Must be able to lift up to 25 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.