Secretary

Type: Full Time

Location: San Diego, CA

Overtime Exempt: No (SCA)

Reports To: ARMADA HQ

Security Clearance Required: Public Trust Level

*********************CONTINGENT UPON AWARD**********************

Duties & Responsibilities:

• Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes.
• Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel.
• Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook.
• Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA.
• Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports.
• Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system.
• Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs.
• Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories.
• Coordinate mail processing, courier shipments, and procurement of office supplies.
• Maintain shared drives and data folders for committee memos and other operational documents.
• Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation.
• Other duties as assigned

Knowledge, Skills, and Abilities (KSAs):

• Prior knowledge of federal office procedures highly preferred.
• Advanced knowledge and proficiency in Microsoft Word & Access.
• Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint.
• Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations.
• Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties.

Minimum/General Experience:

• 2+ years of secretarial/administrative support experience

Minimum Education:

• High School Diploma, or equivalent

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com .

Special Notes: Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.