Posted today
Secret
Unspecified
Unspecified
Business - Support
Titusville, FL (On-Site/Office)
Job Number 711732BR
Description: The mission matters. So do the people behind it. With advancing defense technology at our core, what sets us apart is a culture of collaboration, purpose, and impact.
What is the mission?
For over 60 years, the Fleet Ballistic Missile (FBM) team has supported the Navy's mission to provide affordable and credible strategic defense. We offer unique career opportunities and challenges on a program with a rich history and exciting future. We help keep this nation and our allies secure. As we enter the next phase of FBM there are large opportunities for growth and career development.
Learn about the Trident II D5 Fleet Ballistic Missile.
What does this role look like?
The Administrative Assistant provides high-level, multi-functional support to Directors and senior leaders and cross-functional teams across multiple Lockheed Martin locations. The role combines executive calendar and travel management, meeting and conference coordination (in-person, virtual, and off-site), correspondence handling, and employee-engagement activities. By acting as a trusted liaison with internal and external stakeholders, you will ensure seamless daily operations, uphold the highest standards of professionalism, and contribute to the Business Rhythm and overall mission success.
Core Responsibilities:
• Executive Support
Maintain and synchronize complex calendars for up to four Directors and other senior leaders; manager calendars, schedule meetings, off-site events, and high-visibility conferences.
Arrange domestic and international travel itineraries; prepare, submit, and reconcile expense reports (Concur or equivalent).
• Meeting & Event Coordination
Set up and facilitate on-site, off-site, video-conference, and Microsoft Teams meetings, including audio-visual equipment, catering, and badge-access logistics.
Produce agendas, PowerPoint charts, and supporting documentation; ensure all meeting materials are accurate and distributed on time.
Occasional Travel (one or more business trips each year for offsite meetings)
• Correspondence & Communication
Screen phone calls, manage office mail and email, and route inquiries with discretion and tact.
Draft, proofread, and distribute letters, memos, and presentations; maintain SharePoint sites and update team rosters/organizational charts.
• Office Operations
Order and manage office supplies, maintain equipment inventories, and submit catering requests.
Provide backup support for the Executive Administrative Assistant to the Mission-Area VP, site director, and PMT members during absences.
Run directorate staff meetings.
• Employee & Volunteer Engagement
Lead employee-engagement initiatives (monthly forums, morale events, volunteer coordination).
Manage volunteer lists, communicate logistics, and support community-service programs.
• Cross-Functional Collaboration
Partner with program managers, line-of-business (LOB) staff, and security teams to coordinate customer visits, VIP protocols, and business-review sessions.
Execute special projects and ad-hoc assignments that improve processes and support strategic objectives.
• Professional Conduct
Demonstrate initiative, strong judgment, and confidentiality when handling sensitive information.
Operate effectively in a fast-paced, ever-changing environment spanning multiple sites and time zones.
Basic Qualifications:
To be effective, you will need to possess these basic qualifications:
Education:
➥ High-school diploma or GED required.
Experience:
➥ Minimum 3+ years of administrative support experience, with at least 1 year providing executive-level assistance (Director level or higher).
Technical Skills:
➥ Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Experience creating graphs, pivot tables, and basic automation is a plus.
Travel & Expense Management:
➥ Proven ability to coordinate complex (including international) travel and reconcile expense reports using Concur or comparable system.
Communication:
➥ Excellent written and verbal communication; strong proofreading, editing, and formatting skills.
Eligibility:
➥ Must successfully pass background and drug screening as required for access to classified information.
➥ Must be a U.S. citizen (no dual citizenship) and able to obtain and maintain a DoD Secret clearance.
Please note:
No clearance is required to apply, nor prior to start.
Desired Skills:
To be effective, ideally, you should also have:
Education:
➥ Post Secondary degree preferred;
Executive-Level Support:
➥ Experience supporting multiple senior leaders simultaneously; ability to anticipate needs and act proactively.
Organizational Excellence:
➥ Strong ability to prioritize, multitask, and meet deadlines in a dynamic environment.
Interpersonal Skills:
➥ Professional phone etiquette, collaborative mindset, and the ability to build rapport with all organizational levels, customers, and vendors.
Employee Engagement:
➥ Experience designing and facilitating morale-building or volunteer initiatives; enthusiasm for fostering a positive workplace culture.
SharePoint & Teams Expertise:
➥ Hands-on experience creating and maintaining SharePoint sites, and running Microsoft Teams meetings and webinars.
Project Coordination:
➥ Demonstrated capability to manage small-to-medium projects or special assignments with minimal supervision.
Policy Knowledge:
➥ Familiarity with Lockheed Martin policies, travel systems, expense-reporting procedures, and virtual-meeting protocols.
Positive Attitude:
➥ Self-starter who brings enthusiasm, optimism, and a customer-service orientation to every task.
This position does not support teleworking; the preferred candidate will be located near our Lockheed Martin Space facility one of the Coolest places to work: Titusville, FL. , and be expected to work in the office.
PLEASE NOTE-Other important information:
• By applying to this role, you are expressing interest in this position and could be considered for other career opportunities, within Lockheed Martin, where similar skills and requirements have been identified as a match.
• Should this match be identified you may be contacted for this and future openings.
• Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.
Benefits of Employment:
Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually.
Learn more about Lockheed Martin's competitive and comprehensive benefits package here.
We are also committed to enabling transitioning veterans to connect with their communities and find new purpose as they reintegrate into civilian life. By clicking on the link, you can find out more on how we proudly support the Military/Veterans Network:
Hiring Our Heroes
Joining Lockheed Martin Space means becoming part of a global network of passionate professionals dedicated to safety and shaping the future of defense capabilities
At Space we value your skills, training, and education. We believe that by applying the highest standards of business ethics and visionary thinking, everything is within our reach - and yours as a Lockheed Martin Space employee. ...just to name a few reasons to join Lockheed Martin Space, and experience your future!
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Secret
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 9x80 every other Friday off
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: SPACE
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
Description: The mission matters. So do the people behind it. With advancing defense technology at our core, what sets us apart is a culture of collaboration, purpose, and impact.
What is the mission?
For over 60 years, the Fleet Ballistic Missile (FBM) team has supported the Navy's mission to provide affordable and credible strategic defense. We offer unique career opportunities and challenges on a program with a rich history and exciting future. We help keep this nation and our allies secure. As we enter the next phase of FBM there are large opportunities for growth and career development.
Learn about the Trident II D5 Fleet Ballistic Missile.
What does this role look like?
The Administrative Assistant provides high-level, multi-functional support to Directors and senior leaders and cross-functional teams across multiple Lockheed Martin locations. The role combines executive calendar and travel management, meeting and conference coordination (in-person, virtual, and off-site), correspondence handling, and employee-engagement activities. By acting as a trusted liaison with internal and external stakeholders, you will ensure seamless daily operations, uphold the highest standards of professionalism, and contribute to the Business Rhythm and overall mission success.
Core Responsibilities:
• Executive Support
Maintain and synchronize complex calendars for up to four Directors and other senior leaders; manager calendars, schedule meetings, off-site events, and high-visibility conferences.
Arrange domestic and international travel itineraries; prepare, submit, and reconcile expense reports (Concur or equivalent).
• Meeting & Event Coordination
Set up and facilitate on-site, off-site, video-conference, and Microsoft Teams meetings, including audio-visual equipment, catering, and badge-access logistics.
Produce agendas, PowerPoint charts, and supporting documentation; ensure all meeting materials are accurate and distributed on time.
Occasional Travel (one or more business trips each year for offsite meetings)
• Correspondence & Communication
Screen phone calls, manage office mail and email, and route inquiries with discretion and tact.
Draft, proofread, and distribute letters, memos, and presentations; maintain SharePoint sites and update team rosters/organizational charts.
• Office Operations
Order and manage office supplies, maintain equipment inventories, and submit catering requests.
Provide backup support for the Executive Administrative Assistant to the Mission-Area VP, site director, and PMT members during absences.
Run directorate staff meetings.
• Employee & Volunteer Engagement
Lead employee-engagement initiatives (monthly forums, morale events, volunteer coordination).
Manage volunteer lists, communicate logistics, and support community-service programs.
• Cross-Functional Collaboration
Partner with program managers, line-of-business (LOB) staff, and security teams to coordinate customer visits, VIP protocols, and business-review sessions.
Execute special projects and ad-hoc assignments that improve processes and support strategic objectives.
• Professional Conduct
Demonstrate initiative, strong judgment, and confidentiality when handling sensitive information.
Operate effectively in a fast-paced, ever-changing environment spanning multiple sites and time zones.
Basic Qualifications:
To be effective, you will need to possess these basic qualifications:
Education:
➥ High-school diploma or GED required.
Experience:
➥ Minimum 3+ years of administrative support experience, with at least 1 year providing executive-level assistance (Director level or higher).
Technical Skills:
➥ Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Experience creating graphs, pivot tables, and basic automation is a plus.
Travel & Expense Management:
➥ Proven ability to coordinate complex (including international) travel and reconcile expense reports using Concur or comparable system.
Communication:
➥ Excellent written and verbal communication; strong proofreading, editing, and formatting skills.
Eligibility:
➥ Must successfully pass background and drug screening as required for access to classified information.
➥ Must be a U.S. citizen (no dual citizenship) and able to obtain and maintain a DoD Secret clearance.
Please note:
No clearance is required to apply, nor prior to start.
Desired Skills:
To be effective, ideally, you should also have:
Education:
➥ Post Secondary degree preferred;
Executive-Level Support:
➥ Experience supporting multiple senior leaders simultaneously; ability to anticipate needs and act proactively.
Organizational Excellence:
➥ Strong ability to prioritize, multitask, and meet deadlines in a dynamic environment.
Interpersonal Skills:
➥ Professional phone etiquette, collaborative mindset, and the ability to build rapport with all organizational levels, customers, and vendors.
Employee Engagement:
➥ Experience designing and facilitating morale-building or volunteer initiatives; enthusiasm for fostering a positive workplace culture.
SharePoint & Teams Expertise:
➥ Hands-on experience creating and maintaining SharePoint sites, and running Microsoft Teams meetings and webinars.
Project Coordination:
➥ Demonstrated capability to manage small-to-medium projects or special assignments with minimal supervision.
Policy Knowledge:
➥ Familiarity with Lockheed Martin policies, travel systems, expense-reporting procedures, and virtual-meeting protocols.
Positive Attitude:
➥ Self-starter who brings enthusiasm, optimism, and a customer-service orientation to every task.
This position does not support teleworking; the preferred candidate will be located near our Lockheed Martin Space facility one of the Coolest places to work: Titusville, FL. , and be expected to work in the office.
PLEASE NOTE-Other important information:
• By applying to this role, you are expressing interest in this position and could be considered for other career opportunities, within Lockheed Martin, where similar skills and requirements have been identified as a match.
• Should this match be identified you may be contacted for this and future openings.
• Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.
Benefits of Employment:
Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually.
Learn more about Lockheed Martin's competitive and comprehensive benefits package here.
We are also committed to enabling transitioning veterans to connect with their communities and find new purpose as they reintegrate into civilian life. By clicking on the link, you can find out more on how we proudly support the Military/Veterans Network:
Hiring Our Heroes
Joining Lockheed Martin Space means becoming part of a global network of passionate professionals dedicated to safety and shaping the future of defense capabilities
At Space we value your skills, training, and education. We believe that by applying the highest standards of business ethics and visionary thinking, everything is within our reach - and yours as a Lockheed Martin Space employee. ...just to name a few reasons to join Lockheed Martin Space, and experience your future!
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Secret
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 9x80 every other Friday off
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: SPACE
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
group id: lckmtncx
We Are Lockheed Martin.
