HR SPEC (INFORMATION SYSTEMS/MILITARY)

Duties

A GS-0201-9/11, HR SPEC (INFORMATION SYSTEMS/MILITARY):

• GS09:
  • Analyzes and resolves operational problems and ensures compliance with military human resources policies, regulations, objectives, and management procedures.
  • Responds to inquiries from all base-level personnel system managers.
  • Manages, and controls the operation of PDS to include the MilPDS, Virtual Personnel Center (vPC), Personnel Records Display Application (PRDA) Enterprise Output Manager (EOM), and other related system interfaces.
  • Provides technical support to include system security, user account management, and user access.
  • Provides advisory services to users on the technical aspects of PDS applications, the capabilities available within the systems to assist them in day-to-day operations and their impact on personnel programs.
  • Analyzes and compares data between the military personnel data system and interfacing systems.
  • Implements quality procedures used to suspense and assist FSS work centers in correcting Transaction Registers (TR) and other-directed data assessment programs.
  • Develops local data products required for FSS work centers and develops products in response to requests from other base personnel.
  • Assists in performing formal and informal training on utilization of the Military Personnel Data System, and other related systems to all users.
  • Advises managers of methods to limit invalid data input and suggest enhancements to procedures based on a broad knowledge of the human resources career field.
  • Provides customer assistance to current and potential PDS users within the FSS and serviced organizations across the installation.
  • Develops analysis reports and recommends necessary actions to ensure that adverse trends are identified.
  • Conducts periodic briefings to staff agencies, commanders, and administrative personnel, to promote a full understanding of all aspects of the personnel systems management function.
  • Monitors the training status of personnel and ensures that supplemental and/or remedial training is accomplished.
• GS11:
  • Provides training on utilization of the different components of the Military Personnel Data System (MILPDS).
  • Provides technical guidance regarding the overall scope of the MILPDS and interfacing systems to identify and solve personnel system related problems, which could inhibit or prevent a high state of readiness.
  • Serves as the system manager for case management tracking systems.
  • Responds to inquiries from all MAJCOM managers, base-level personnel system managers, and Defense Finance and Accounting System (DFAS) personnel.
  • Provides technical support to include system security, user account management, user access and connectivity, and monitors application software releases.
  • Provide management advisory services to users on the technical aspects of PDS applications, the capabilities available within the systems to assist them in day-to-day operations and their impact on personnel programs.
  • Analyzes agency procedures as they affect local automated and non-automated FSS processes and operations and recommends modifications to meet local requirements.
  • Develops and analyzes management products to determine the adequacy and accuracy of the PDS database.
  • Develops and implements quality procedures used to suspense and assist FSS work centers in correcting Transaction Registers (TR) and other-directed data assessment programs.
  • Performs and manages TR analysis.
  • Develops local data products required for FSS work centers and develops products in response to requests from other base personnel.
  • Directs and manages installation of equipment and software within the FSS required in support of PDS operations.
  • Serves as a system account manager.
  • Supports users by approving requests for higher level access, such as Commander, MPF, and MAJCOM level when authorized.
  • Directs members to the appropriate command level when access requests cannot be approved based on applicable guidance.
  • Performs account maintenance actions to include adding additional PAS codes to a profile, extending a current level access, or by deleting access altogether.
  • Responsible for resolving functional and procedural issues and elevates issues to the appropriate OPR when necessary.
  • Provides military personnel advisory services to commanders and staff on all personnel systems programs.
  • Provide staff advisory guidance and technical assistance to commanders and management officials requiring or requesting access or utilization of information contained in the various PDS.
  • Develops analysis reports and recommends necessary actions to ensure adverse trends are identified.
  • Conduct periodic briefings to staff agencies, commanders, and administrative personnel, to promote a full understanding of all aspects of the personnel systems management function.
• Other duties as assigned.

Requirements

Conditions of employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• U.S. Citizenship is required.
• A resume and supporting documents must be submitted (see "How to Apply").
• Must be able to obtain and maintain a SECRET security clearance of the position.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Position requires ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours.
• Duties and responsibilities may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• May be required to travel by car, in military and/or commercial aircraft and by other means of transportation as appropriate to perform temporary duty assignments.
• The work may require the incumbent to drive a motor vehicle; if so, and an appropriate valid driver's license is mandatory.
• Position is designated as Essential Personnel and subject to duty in preparation for, or in response to, a state emergency or disaster declaration, not to exceed 14 calendar days/year unless approved by the TAG.

Qualifications

GENERAL EXPERIENCE :
General Experience for GS09/GS11 that demonstrates the ability to:

Analyze problems to identify significant factors, gather pertinent data, and recognize solutions;

Plan and organize work; and

Communicate effectively orally and in writing.

Experience may have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable.

SPECIALIZED EXPERIENCE :
For GS09:
Must have at least 24 months experience experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

-Or-
1-year specialized experience equivalent to at least the next lower grade (GS07).

If you are qualifying under the year specialized experience equivalent to at least the next lower grade (GS07), you must provide your latest SF50.
For GS11:
Must have at least 36 months experience experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

-Or-
1-year specialized experience equivalent to at least the next lower grade (GS09).

If you are qualifying under the year specialized experience equivalent to at least the next lower grade (GS09), you must provide your latest SF50.

Education

Education Requirements:
If you are using Education only to qualify for this position:

GS09:

Master's or equivalent graduate degree
or
2 full years of progressively higher level graduate education leading to such a degree
or
LL.B. or J.D., if related

GS11:

Ph.D. or equivalent doctoral degree
or
3 full years of progressively higher level graduate education leading to such a degree
or
LL.M., if related

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Substitution of Education for Specialized Experience:
Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9 and GS-11.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).

- Certain incentive(s) may be available pending funding and approval but are not guaranteed.

EQUAL OPPORTUNITY :
The WA National Guard is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.

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