Senior Proposal Manager

The Sr. Proposal Manager plays a critical role in supporting RYAN's growth within the federal and commercial contracting marketplace. This position manages the full lifecycle of proposal development-from RFP analysis through submissions ensuring all deliverables are compliant, compelling, and aligned with RYAN's mission, capabilities, and client requirements. This role requires strong attention to detail, cross-functional collaboration, and the ability to work under tight deadlines while maintaining a high standard of quality and compliance. The ideal candidate will be self-driven and resourceful problem-solver that is capable of exercising autonomy in daily tasks and consistently demonstrates accountability for project outcomes, timelines, and quality within a lean team structure.

Core Responsibilities:

• Lead the entire proposal process for federal, state, and commercial RFPs, RFIs, and RFQs.
• Analyze solicitation documents to identify key requirements, evaluation criteria, deliverable schedules, and compliance risks.
• Develop proposal schedules, outlines, compliance matrices, and assignments for writers, SMEs, and reviewers.
• Engage with BD Team and potential teaming partners for proposal responses and communicate with teaming partners to establish the timeline, writing assignments, and other artifacts needed for a proposal response
• Collaborate with HR, Finance, and Contracts teams to gather accurate data for pricing, key personnel, and corporate qualifications.
• Prepares all technical responses to RFPs/RFQs/ RFIs ensuring final deliverables meet all solicitation requirements, formatting standards, and submission guidelines, and RYAN and Subs proposals comply with all applicable federal procurement regulations.
• Coordinate and lead color team reviews within the timeline necessary, to submit fully compliant, well-written proposals, and meet agency requirements
• Draft and edit executive summaries, management and technical sections, past performance narratives, and resumes.
• Conducts research to obtain information, past performance, photos, graphics, industry regulations and insights, and data to assist in structuring and composing proposals
• Maintain and curate proposal templates, boilerplate content, and standard corporate capability statements.
• Support graphics development, win-themes, and differentiators aligned with RYAN's corporate capabilities.
• Manage document control, versioning, and secure file sharing across internal and subcontractor teams.
• Track proposal metrics, success rates, and lessons learned for continuous process improvement.
• Maintain a centralized RFP tracking system with proposal status, deadlines, and outcome history.
• Research and analyze laws, regulations, directives, and other data to determine its impact on government procurement requirements
• Support capture management by contributing to win strategies, teaming discussions, and bid/no-bid analyses.
• Supports and meets with the BD Team to provide subject matter expertise as needed
• Engage via phone calls and emails with Government staff regarding upcoming RFP opportunities
• Meet to discuss the status of our quarterly and annual goals, etc.

Requirements

• 10+ years of experience in federal proposal management or RFP analysis with a strong understanding of proposal structure, and compliance requirements.
• Exceptional organizational skills with the ability to manage multiple deadlines simultaneously.
• Presentation deck development, process ownership, and project management skills.
• Exceptional communication and collaboration skills.
• Advanced Microsoft Word, Excel, PowerPoint, and Adobe Illustrator skills.
• Understanding of business integration issues and technologies
• Proficiency with federal procurement platforms (e.g., SAM.gov, FPDS, GovWin, eBuy).

Preferred:

• Bachelor's degree in Business, Communications, English, or related field
• Knowledge and understanding of professional IT managed services and staff augmentation
• Experience with AI-based proposal and RFP tools