#CJ24-1301 ADMINISTRATIVE ASSISTANT, WORK ORDER CLERK AND SECURE

Major Duties and Responsibilities:

• Assists the Facilities Manager in the area of managing and operating the classified preventive maintenance system for the controlled access areas of the Consulate. Receives, processes, schedules, and monitors work orders for the controlled access areas of the classified building and building systems.

• Assists the Maintenance Supervisor and Shop Foreman in storing, maintaining, and keeping all records, drawings, technical manuals, and building notices needed for the safety and maintenance of the controlled access areas of the Consulate.

• As directed by the GSO manages secure asset management of equipment and parts to support building systems in Controlled Access Area (CAA). Identifies procurement needs for appropriate approval in an online system, and follows up to ensure they are ordered, and received. Completes receiving reports and assists with yearly secure inventories. Coordinates with the Contractor personnel team and Facility Manager to ensure adequate stock of securely-procured expendable maintenance supplies; arranges pick-up of necessary items from secure receiving area and delivery to worksite by cleared Americans.

• Performs general office administrative duties such as preparing reports, tables, summaries, and other documents using standard office software.

• Assists with all Contractor personnel administrative duties to include: maintain Contractor personnel records; provide Contractor personnel with information pertaining to this contract and/or Consulate procedures and policies; assist contractor personnel in work related or personal matters as required; register all new Contractor employees with the Consulate and aid them in adjusting to the new environment; track all employee performance reports.

• Assists the Facilities Manager and Maintenance Supervisor in other areas as required.

• Provides escort as necessary for LES and other non-cleared workers.

• Expected division of duties is 50% for the Administrative Assistant, 25% for the Work Order Clerk and 25% for the Secure Asset Manager responsibilities.

QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE

1. Education:

Completion of secondary school or obtained GED is required. Associate college degree or completion of a trades or technical school is preferred.

1. Prior Work Experience:

5 years of prior administrative or clerical work experience is required. 1 year of prior experience in Computerized Maintenance Management System is required.

1. Job Knowledge:

Proficient in organizational management principals.

1. Skills and Abilities:

Must be able to communicate to keep leaders informed of activities under their direct responsibility. Must have excellent communication and interpersonal skills. Must have excellent presentation skills. Must have numerical skill. Must be fluent in Microsoft Office professional, including applications like MS Word, Excel, and Outlook. Ability to provide instruction on Computerized Maintenance Management System is required. Knowledge of building trades, property management and asset management, construction, and computerized maintenance management skills. Must be 21 years of age or older, have A driver's license and Top Secret clearance is required.

Must be a U.S. Citizen.