Today
Confidential
Unspecified
Unspecified
Management
Pearl Harbor, HI (On-Site/Office)
Duties
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Requirements
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Conditions of employment
To qualify for a Management and Program Assistant, your resume and supporting documentation must support:
A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To qualify at the GS-07 level, applicants must possess one year of specialized experience equivalent to the GS-06 level or equivalent under other pay systems in the Federal service, military or private sector. To qualify at the GS-06 level, applicants must possess one year of specialized experience equivalent to the GS-05 level or equivalent under other pay systems in the Federal service, military or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement.
Creditable specialized experience includes:
GS-07:
- Develop and compile data or reports on program issues; make recommendations, clarify discrepancies; advise supervisor of problems and possible solutions in the administrative processes.
- Administer a files management system to include hard copy and electronic files.
- Compose correspondence on findings such as technical reports and research papers.
- Administer and/or maintain an Employee Suggestion program or awards program.
- Prepare and conduct briefings to office leaders and associates.
- Operate independently making decisions within the customer service philosophy and mission of the office.
GS-06:
- Prepare travels arrangement for associates who travel to depot, customer, and contractor facilities utilizing DTS.
- Prepare forms, schedule meetings, maintain suspense calendar and compose routine letters and memorandums
- Proofread narrative and statistical materials, verify calculations, distribute mail and duplicates material.
- Perform supply and procurement support services to include providing for the requisitioning, storage and issuance of office supplies, administrative equipment, and as applicable, ADP hardware/software.
- Receive and assign routine action items within the Division, trains new employees on the system input and maintenance procedures
- Serve as focal point for dissemination of information for action items and relied on to keep Division supervisors informed of status of action items, extensions required internally and externally
- Perform weekly maintenance task review system reports for accuracy of input; identify recurring errors and propose solution(s)
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Substitution of education may not be used in lieu of specialized experience for this grade level.
Additional information
For Important General Applicant Information and Definitions go to: http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf
Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025_vol300.PDF
ADDITIONAL OVERSEAS INFORMATION:
For an explanation of the overseas entitlements, please review the information in the following link:
http://www.dla.mil/Careers/Programs/overseas.aspx
U.S. citizens overseas under ordinarily resident status are not eligible for appointment under the Status of Forces Agreement. Ordinarily Resident is defined as a U.S. citizen who is locally resident; and, has legal, permanent resident status within the host country; and, is subject to host country employment and tax laws.
Pay Retention will be extended to an eligible employee who applies through a formal recruitment program and is selected for a position at an overseas location.
https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025-V536p.PDF?ver=2020-03-30-140046-310
Cost of Living Allowance may be authorized upon determination of eligibility. Please review the following link for additional information: https://www.opm.gov/policy-data-oversight/pay-leave/pay-systems/nonforeign-areas/ .
It is highly recommended that research be done about the cost of living in Hawaii prior to applying. For information about the cost of living and many other important items to consider visit: http://www.hvcb.org .
Information for Veterans is available at: https://www.dla.mil/Careers/Programs/ . As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement.
Drug-Free Workplace Policy
The Defense Logistics Agency (DLA) is committed to maintaining a safe, drug-free workplace. All DLA employees are required to refrain from illegal drug use on and off duty. DLA conducts pre-employment, reasonable suspicion, post-accident, and random drug testing.
Applicants tentatively selected for employment in testing designated positions will undergo a urinalysis to screen for illegal drug use prior to appointment. Refusal to undergo testing or testing positive for illegal drugs will result in withdrawal of the tentative job offer and a six-month denial of employment with DLA from the date of the drug test. Employees in drug testing designated positions are subject to random drug testing.
The DLA drug testing panel tests for the following substances: marijuana, cocaine, opiates, heroin, phencyclidine, amphetamines, methamphetamines, fentanyl, norfentanyl, methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), and opioids.
ADVISORY: Use of cannabidiol (CBD) products may result in a positive drug test for marijuana. DLA employees are subject to Federal law and under Federal law, Marijuana is a Schedule I drug and is illegal.
Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.
Help
- If Selected at the GS-06 Level, the following duties will be performed in a developmental capacity.
- Assist senior analysts in analyzing and evaluating the efficiency, effectiveness, and productivity of the organizations' functions and programs
- Collect, verify, compute, consolidate and review a variety of technical and statistical data to prepare reports and briefings.
- Identify and describe trends and/or problems, possible cause or explanations, make recommendations and refers to higher level analysts for in-depth study
- Participate with coworkers in evaluating and refining processes to assure customer satisfaction and increased productivity
- Maintain records of suspense actions and tracks suspense status through an automated system to ensure suspense's are processed within the designated timeframes or that extensions are granted before suspense due-dates
- Provide administrative and technical support to the DLA organization through a wide range of functions utilizing professional and technical skills.
Requirements
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Conditions of employment
- Must be a U.S. citizen
- Tour of Duty: 1st Shift Set Schedule 0600-1430 M-F
- Security Requirements: Non-Critical Sensitive with Confidential Access
- Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
- Fair Labor Standards Act (FLSA): Non-Exempt
- Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
- Recruitment Incentives: Not Authorized
- Bargaining Unit Status: Yes
To qualify for a Management and Program Assistant, your resume and supporting documentation must support:
A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To qualify at the GS-07 level, applicants must possess one year of specialized experience equivalent to the GS-06 level or equivalent under other pay systems in the Federal service, military or private sector. To qualify at the GS-06 level, applicants must possess one year of specialized experience equivalent to the GS-05 level or equivalent under other pay systems in the Federal service, military or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement.
Creditable specialized experience includes:
GS-07:
- Develop and compile data or reports on program issues; make recommendations, clarify discrepancies; advise supervisor of problems and possible solutions in the administrative processes.
- Administer a files management system to include hard copy and electronic files.
- Compose correspondence on findings such as technical reports and research papers.
- Administer and/or maintain an Employee Suggestion program or awards program.
- Prepare and conduct briefings to office leaders and associates.
- Operate independently making decisions within the customer service philosophy and mission of the office.
GS-06:
- Prepare travels arrangement for associates who travel to depot, customer, and contractor facilities utilizing DTS.
- Prepare forms, schedule meetings, maintain suspense calendar and compose routine letters and memorandums
- Proofread narrative and statistical materials, verify calculations, distribute mail and duplicates material.
- Perform supply and procurement support services to include providing for the requisitioning, storage and issuance of office supplies, administrative equipment, and as applicable, ADP hardware/software.
- Receive and assign routine action items within the Division, trains new employees on the system input and maintenance procedures
- Serve as focal point for dissemination of information for action items and relied on to keep Division supervisors informed of status of action items, extensions required internally and externally
- Perform weekly maintenance task review system reports for accuracy of input; identify recurring errors and propose solution(s)
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Substitution of education may not be used in lieu of specialized experience for this grade level.
Additional information
For Important General Applicant Information and Definitions go to: http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf
Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025_vol300.PDF
ADDITIONAL OVERSEAS INFORMATION:
For an explanation of the overseas entitlements, please review the information in the following link:
http://www.dla.mil/Careers/Programs/overseas.aspx
U.S. citizens overseas under ordinarily resident status are not eligible for appointment under the Status of Forces Agreement. Ordinarily Resident is defined as a U.S. citizen who is locally resident; and, has legal, permanent resident status within the host country; and, is subject to host country employment and tax laws.
Pay Retention will be extended to an eligible employee who applies through a formal recruitment program and is selected for a position at an overseas location.
https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025-V536p.PDF?ver=2020-03-30-140046-310
Cost of Living Allowance may be authorized upon determination of eligibility. Please review the following link for additional information: https://www.opm.gov/policy-data-oversight/pay-leave/pay-systems/nonforeign-areas/ .
It is highly recommended that research be done about the cost of living in Hawaii prior to applying. For information about the cost of living and many other important items to consider visit: http://www.hvcb.org .
Information for Veterans is available at: https://www.dla.mil/Careers/Programs/ . As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement.
Drug-Free Workplace Policy
The Defense Logistics Agency (DLA) is committed to maintaining a safe, drug-free workplace. All DLA employees are required to refrain from illegal drug use on and off duty. DLA conducts pre-employment, reasonable suspicion, post-accident, and random drug testing.
Applicants tentatively selected for employment in testing designated positions will undergo a urinalysis to screen for illegal drug use prior to appointment. Refusal to undergo testing or testing positive for illegal drugs will result in withdrawal of the tentative job offer and a six-month denial of employment with DLA from the date of the drug test. Employees in drug testing designated positions are subject to random drug testing.
The DLA drug testing panel tests for the following substances: marijuana, cocaine, opiates, heroin, phencyclidine, amphetamines, methamphetamines, fentanyl, norfentanyl, methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), and opioids.
ADVISORY: Use of cannabidiol (CBD) products may result in a positive drug test for marijuana. DLA employees are subject to Federal law and under Federal law, Marijuana is a Schedule I drug and is illegal.
Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.
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