ADMINISTRATIVE SPECIALIST

Duties

• You will provide support to Procuring Contract Officers, Contracts Specialists, and supported Office Directors and Portfolio Managers by providing daily oversight and management of assigned contracts as a Contracting Office Representative (COR).
• You will perform as a certifying official responsible for reviewing and/or approving invoices, as appropriate to the contract.
• You will plan, calculate, and track funding requirements, incremental funding amounts, estimated costs, invoice credit requests, and line-item reconciliations.
• You will maintain contract files ensuring proper archival in central repositories and comply with the Program Office Data Management Program.
• You will coordinate development of Task Orders, Technical Direction Letters, Performance Work Statements and other procurement artifacts.
• You will support final close-out activities for task orders and contracts.
• You will monitor and document contractor's performance in accordance with the requirements, terms and conditions of the contract and approved schedule and support the tracking of contract costs.
• You will provide COR support relative to the mechanics payment systems, invoice submissions, and portfolio / PEO support.
• You will provide administrative guidance and policy interpretation for pre-invoicing / invoice processes.
• You will coordinate contract related billing and payment documentation processing. Analyze financial obligations, expenditure and deobligations and provide guidance to financial managers. .
• You will manage Contract Data Requirements Lists (CDRLs), to include the review/routing of CDRL deliveries and appropriate adjudication.
• You will analyze and evaluate the management practices and methods, and administrative operations of an enterprise level contract.
• You will analyze and evaluate interrelated issues such as contract cost, performance, and schedule, taking into full consideration program and management issues and risks.
• You will data gathering using techniques such as quantitative and qualitative analysis, survey, and interviews, to generate CPARs and other performance monitoring and reviews.
• You will perform as the primary liaison with the vendor, portfolio and other PEO offices, and the PCO for day-to-day issues requiring resolution and reconciliation.
• You will be expected to participate in Agile practices and/or acquire an understanding of those practices.

Requirements

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• Generally, current federal employees applying for APS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• You will be required to complete training, obtain, and maintain a government credit card for travel and travel-related purchases.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• This position is covered under the Defense Acquisition Workforce Improvement Act (DAWIA). Certification in the Acquisition Functional Area and category assigned to the position is required within established category timeframes.
• This is a Cyberspace Workforce position, work role code (802), proficiency level (INTERMEDIATE) the incumbent is required to obtain and maintain qualifications in DoDM 8140.03 Cyber Workforce Qualification and Department of Navy policies.
• You will be required to complete ethics orientation within three months of appointment and submit a Confidential Financial Disclosure Report, OGE-450, within 30 days of appointment.

Qualifications

Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-11 grade level or DP-02 pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Planning and tracking funding requirements and amounts, estimated costs and reconciliations; analyzing and evaluating issues such as contract cost, performance and schedule.

Additional qualification information can be found from the following Office of Personnel Management website:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

This job does not have an education qualification requirement.

Additional information

THIS IS A DIRECT HIRE ANNOUNCEMENT. Section 1109 of the National Defense Authorization Act Fiscal Year 2020 Public Law 116-92 amended Section 9905 of title 5, United States Code (U.S.C.) to streamline and simplify certain Department of Defense civilian Direct Hire Authorities to recruit and appoint qualified candidates directly to certain positions in the competitive service in the Department of Defense.

This position is in the Personnel Demonstration Project under authority of Title VII of the Civil Service Reform Act of 1978.

The pay schedule and pay band for all Demonstration Project Professional Positions will be DP-1/2/3/4.

SALARY INFO:
SAN DIEGO - DP-03 - GS-12/13: $101,234 - $156,498
WASHINGTON, DC - DP-03 - GS-12/13: $101,401 - $156,755
CHARLESTON, SC - DP-03 - GS-12/13: $88,621 - $137,000
NORFOLK, VA - DP-03 - GS-12/13: $89,939 - $139,036

The COR/ACOR Support to Contract Customer Care Team/Procurement Planning team is responsible for planning, monitoring, and documenting PEO Digital support contracts' vendor performance. Assist in collaboration with the Procurement Center of Excellence Contract Innovation and Demand Management Leads to identify opportunities to improve contracting support; assist in portfolio procurement planning activities and increase the leveraging of dashboarding, automation and innovation.

This position is eligible for ad-hoc/situational telework at the discretion of management.

This position is covered by the Department of Defense Priority Placement Program.

Several vacancies may be filled.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: .

Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.