Administrator

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission.

Pay Range

$55,584 - $97,200 Annually

This is the lowest to highest salary range in good faith we believe would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We have an opening for an Administrator to support multiples areas of the Security Organization in support of business operations and activities strategically supporting workforce goals and coordinating hiring activities. In addition to being well-organized and methodical, your strong organizational and communications skills will be needed to interact with a variety of personnel. This position is in the Security Organization.

• Assess business, operational and/or organizational requirements and deliverables and apply general knowledge of policies, procedures, methods, and practices, propose improvements, and implement approved actions.
• Assist in the development of and capture new and improved business and administrative practices.
• Assess, interpret, identify solutions, and ensure resolution of tasks and inquiries using knowledge of the area supported; determine and execute appropriate administrative processes.
• Represent organizational administration and coordination of hiring, on-boarding, and off-boarding internal and external hires, scholars, and supplemental labor workforce personnel.
• Coordinate job postings, distribute resumes, schedule interviews, provide information to job applicants, prepare hire packages, verify security clearances, coordinate internal transfers and on-boarding/off-boarding actions and processes.
• Ensure adherence with organizational, institutional, and U.S. Department of Energy document management and retention records requirements. Assist in the development and ongoing adherence of organizational methods and practices.
• Serve as a resource through sharing skills and knowledge with others; may provide training and mentoring to others as needed.
• Perform other duties as assigned

Qualifications

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
• Experience researching, interpreting, and applying relevant policies and procedures, coordinating and prioritizing business and operational activities and assisting in the development of administrative and operational practices.
• Basic knowledge and understanding of recruitment support processes, facilitating the coordination of hire packages, and of basic Human Resources principles and compliance requirements related to personnel administration (FLSA, ADA, EEO, etc.).
• Effective interpersonal skills with the ability to build productive business relationships, and handle sensitive and confidential issues with tact, discretion, and mature judgment; ability to effectively deal with difficult situations and personnel.
• Ability to work independently and make decisions with minimal guidance, and to work well within an administrative and multi-disciplinary team.
• Experience working under limited supervision to prioritize multiple tasks and meet critical deadlines, while demonstrating flexibility, attention to detail, discretion, and accuracy.
• Knowledge of automated business tools/technologies/ techniques and specialized applications. Knowledgeable of various computer software applications (e.g., Microsoft Word, PowerPoint, and Excel, Microsoft Teams, Outlook, Webex, Adobe Acrobat).

Qualifications We Desire

• Working knowledge of LLNS's policies and procedures.
• Knowledge of LLN's hiring processes and procedures.
• Experience working with Smart Recruiter, LAPIS, and other LLNL administrative software and platforms.

Additional Information

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .