Administrative Assistant

About the Job

SecureStrux is hiring for an Administrative Assistant in our Lancaster, PA Office! This exciting position offers a unique career opportunity for someone who possess excellent communication and organizational skills within a creative team environment. This role will require a detail-oriented, organized, self-starter who enjoys working with a dynamic team and multiple internal and external stakeholders. The main responsibility is providing strategic administration assistance to the CEO. Other duties include administrative support for the Business Development Team, travel coordination, event planning, and office management.

Job Details

• Full Time, Exempt, Salaried
• Lancaster, PA, Onsite
• Monday-Friday, 8am-5pm

The Work You'll Do

Acting as a personal assistant for the CEO. Includes tasks such as:

• Managing the CEO's mailbox and schedule.
• Coordinating business meetings and social events including securing spaces, organizing food and activities, setup, clean-up and representing the company as a host as needed
• Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research
• Coordinating travel and processing, expense reports
• Other duties as requested
• Discretion is essential in this role

Office Support. Includes tasks such as:

• Answering phone calls, transferring them to the appropriate department, and taking messages as needed
• Scheduling meetings
• Assist HR with onboarding actions for new employees including supporting new hire orientation activities, coordinating company sponsors, and welcome activities
• Maintaining an inventory of office supplies, marketing materials, and company swag
• Purchasing general office supplies including breakroom and general building supplies
• Performing light cleaning duties such as tidying up, restocking the breakroom, maintaining the office vegetation, and removing trash
• Maintain organization chart
• Assist with annual and quarterly review administrative actions
• Order awards
• Assist as needed with expense roper entry for Leadership Team.
• Coordinate and manage monthly All Hands meetings, lunch and learns and other employee morale events.

Business Development Support. Includes tasks such as:

• Assist with pre- and post-award paperwork, including reviewing documentation for accuracy, completing contract briefs, completing vendor paperwork, and coordinating calls if needed.
• Assist with securing Certificates of Insurance
• Assist with scheduling and coordination for tradeshows, conferences, and speaking events as requested.

Various other duties assigned

What You'll Bring

• High school diploma or general education degree (GED) required, associate's degree preferred
• 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role
• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
• Strong attention to detail
• Must be proficient in using Microsoft Word, PowerPoint, Excel and Adobe

Salary Range: $50,000 - $60,000

Our Approach

At SecureStrux, we are committed to core values that guide the way we work with one another and our clients. As a team member, you will Create Team Synergy, Drive Continuous Innovation, Deliver with Integrity, and have the Freedom to Own it. Our thriving company culture supports our employees as they seek to grow with us!

What We Offer

Between our virtual environment where you can evaluate recent technologies and enhance your skills, and a generous annual professional development stipend, you will join a team that enjoys working on leading-edge technologies for world-class clients. We offer a robust total compensation package that includes comprehensive health benefits to support you and your family, flexible time off, continuing education allowance, a donation allowance for charitable causes, and a matched 401k.

Employment Types: Full-time

Work Arrangements: On-site

Locations: Pennsylvania