Yesterday
Secret
Business - Support
El Segundo, CA (On-Site/Office)
Job Responsibilities:
• Coordinate administrative operations to support staff and their teams in meeting critical deadlines and deliverables.
• Manage calendars, resolve scheduling conflicts, and handle meeting coordination (internal and external), including logistics and A.V setup.
• Greet and receive guests and staff as they arrive at the office, using company protocol.
• Become familiar with the company's standards of security and operations.
• Work closely with the local Assistant Group Supervisor and the Laurel SAV Group.
• Oversee the onboarding of new staff, including workspace, office equipment, and IT setup to ensure a seamless first day.
• Track and manage budgets, overhead and capital planning, expense reports, and staff planning tools.
• Organize group files and records, both electronic and physical, and maintain up-to-date shared folders, logs, and correspondence.
• Plan and support group events, recurring meetings, and morale initiatives.
• Provide editing and quality assurance for technical memoranda, reports, presentations, and correspondence-ensuring editorial and formatting accuracy.
• Support staff recruiting efforts by coordinating interviews, onboarding checklists, and tracking administrative milestones.
• Serve as the group's administrative liaison, promoting smooth communication between internal departments and external sponsors. Assist with inventory management, supply procurement, and space planning within the office.
Basic Hiring Criteria:
• Have a high school diploma with 5+ years of relevant administrative experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiar with workflow tools like Workday and Service Now.
• Have strong organizational skills with the ability to prioritize multiple tasks and deadlines in a dynamic environment.
• Possess excellent verbal and written communication skills, attention to detail, and professional discretion.
• Are self-motivated and take initiative to solve problems, improve processes, and support team success.
• Coordinate administrative operations to support staff and their teams in meeting critical deadlines and deliverables.
• Manage calendars, resolve scheduling conflicts, and handle meeting coordination (internal and external), including logistics and A.V setup.
• Greet and receive guests and staff as they arrive at the office, using company protocol.
• Become familiar with the company's standards of security and operations.
• Work closely with the local Assistant Group Supervisor and the Laurel SAV Group.
• Oversee the onboarding of new staff, including workspace, office equipment, and IT setup to ensure a seamless first day.
• Track and manage budgets, overhead and capital planning, expense reports, and staff planning tools.
• Organize group files and records, both electronic and physical, and maintain up-to-date shared folders, logs, and correspondence.
• Plan and support group events, recurring meetings, and morale initiatives.
• Provide editing and quality assurance for technical memoranda, reports, presentations, and correspondence-ensuring editorial and formatting accuracy.
• Support staff recruiting efforts by coordinating interviews, onboarding checklists, and tracking administrative milestones.
• Serve as the group's administrative liaison, promoting smooth communication between internal departments and external sponsors. Assist with inventory management, supply procurement, and space planning within the office.
Basic Hiring Criteria:
• Have a high school diploma with 5+ years of relevant administrative experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiar with workflow tools like Workday and Service Now.
• Have strong organizational skills with the ability to prioritize multiple tasks and deadlines in a dynamic environment.
• Possess excellent verbal and written communication skills, attention to detail, and professional discretion.
• Are self-motivated and take initiative to solve problems, improve processes, and support team success.
group id: 91139138
