Administrative Support Senior

Administrative Support
Administrative Support, Senior
Hanscom Air Force Base Bedford, MA

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

HX5 is currently seeking a Senior Administrative Support to support the HNI Division at Hanscom Air Force Base in Bedford, MA.

Essential Duties and Responsibilities:

• Will provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility. Including:
  • Staff support for the senior managers and members of the organizational staff
  • Researching and compiling information pertaining to certain projects/topics
  • Preparing factual, clear, concise, complete
  • Appropriately coordinated written communications.
• Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate.
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events.
• Drafts documents for the approval and signature of leadership.
• Disseminates program policy and specific initiative guidance for members of the organization.
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.
• Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy.
• Documentation may include but is not limited to attendance logs, minutes, and/or action items with corresponding action officers.
• Maintains scheduling documents and requirements for video and online conferencing set up and execution.
  • This may include but is not limited to maintenance logs on equipment and the corresponding instructions on equipment set-up and meeting execution.
• Provides travel planning and execution support.

Salary: This position is expected to pay $50,000-$70,000 annually; depending on experience, education, and any certifications that are directly related to the position.

Education and Experience:

Must have the following education and experience:

• GED and at least five (5) years of experience in the respective professional being performed, (5) of which must be in the DoD

Position Type/Expected Hours of Work:

This is a full-time on-site position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours.

Other Position Requirements:

• Proof of U.S. Citizenship or US Permanent Residency is a requirement for this position.
• Must be able to complete a U.S. government background investigation.
• Must be able to obtain a Secret clearance by date of hire.
• Must be able to travel, including air travel.

HX5 offers a competitive salary and benefits package to include:

• Medical/Dental/Vision Insurance
• 401(k) plan with Company Match
• Paid Holidays
• Paid Time Off
• Parental Leave
• Life Insurance
• Tuition Reimbursement
• Medical and Dependent Care Flexible Spending Accounts
• Pet Insurance

HX5, LLC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, age, national origin, ancestry, citizenship, disability, or veteran status.

HX5, LLC is a Drug Free Workplace Employer.

ACCESSIBILITY NOTICE:
If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please call (850) 362-6551.

CJ