Administrative Specialist (Secretary II)

Administrative Specialist (Secretary II)
Locations: San Diego, CA • Phoenix, AZ • San Francisco, CA
Schedule: Mon-Fri, 8 hrs/day (30‑min unpaid lunch)
Clearance: DHS HSPD‑12 suitability w/ PIV (Gov't‑sponsored)
Make the mission move. You'll be the operational heartbeat of an FPS District-running the front office, owning executive calendars, and keeping mission‑critical reports and records tight.
What you'll do

• Greet visitors, route calls/emails, and manage up to three leadership calendars
• Orchestrate meetings/telecons; prepare materials and crisp minutes
• Maintain FSA, PSO, and personnel files; manage mail/shipping & supplies
• Support timekeeping in GovTA and run required reports
• Keep data current: update shared drives; post inspection/covert testing trackers; run STORM/PTS reports; log vehicle mileage
• Enter weekly LEIMS prohibited items and support SMB/PSOO documentation

What you bring

• High School diploma + 1 year admin experience (2+ preferred)
• Strong MS Office; accurate typing; excellent written & verbal communication
• Organized, discreet, and proactive in a fast‑paced public‑safety environment

Nice to have

• Familiarity with GovTA, LEIMS, FPS processes