Project Coordinator

Job Title: Project Coordinator
Location: Huntsville, AL preferred
Clearance: Active Secret
Pay: 17 - 30 / hr depending on experience

The Project Coordinator will be responsible for supporting the Project Management team by managing a variety of administrative, reporting, and logistics-related tasks to ensure smooth project execution. This role is essential in maintaining the organization, tracking progress, and ensuring compliance with project schedules and deliverables. The Project Coordinator will work closely with various stakeholders, including subcontractors, vendors, and internal teams, to ensure that all tasks are completed accurately and on time.

Key Responsibilities:
Administrative and Reporting Support:

• Create and Submit Meeting Minutes: Capture and distribute meeting minutes for project-related meetings, ensuring all actions and deliverables are documented accurately.
• Track Weekly/Monthly Reports: Develop and submit detailed project reports on a weekly or monthly basis, tracking the progress of project tasks, milestones, and deliverables.
• Track Subcontractor Invoices: Monitor and track subcontractor invoices and assist in obtaining approval for payments in a timely manner.
• Submit Deliverables and Invoicing in RMS: Ensure that all project deliverables and invoices are submitted in the RMS (Resource Management System) as per project timelines.
• Project and Task Coordination:
• Monthly Man Hour Reporting: Collect, organize, and submit monthly man-hour reports to track labor hours across the project.
• CPAR (Contractor Performance Assessment Report) Management: Gather, organize, and track CPARs, including scheduling and submitting CPAR self-assessments.
• Assist with APPs and AHAs: Support Safety Officers (SOH and SSHO) with the preparation and submission of Accident Prevention Plans (APPs) and Action Hazard Analyses (AHAs).
• Financial and Vendor Coordination:
• Create MRFs and Track POs: Generate Material Request Forms (MRFs) and track Purchase Orders (POs) to ensure procurement and financial processes run smoothly.
• Support Project Managers with Service Orders: Assist in the creation of service orders, including obtaining quotes from vendors and subcontractors, and issuing MRFs and POs.
• Invoice Finalization and RoC Submission: Oversee the final invoice process and Receipt of Completion (RoC) submission, ensuring accuracy and timely tracking.
• Project Deliverables and Logistics:
• Monthly Project Review and WIP Meeting Support: Assist with preparation for monthly project reviews and Work in Progress (WIP) meetings, utilizing CostPoint to track project costs and deliverables.
• Warranty Tracking: Create and submit Letters of Warranty for delivered products, tracking warranty claims as they arise.
• Logistics Support: Assist with logistics shipments for the Huntsville warehouse, as needed, ensuring inventory and deliveries are coordinated effectively.

Preferred Qualifications:

• Bachelor's Degree in Business Administration, Project Management, or a related field (or equivalent work experience).
• Experience: 2+ years of experience in project coordination, project management, or related roles in construction, engineering, or other relevant fields, preferably in a government contracting environment.
• Knowledge of CostPoint and other project management tools is a plus.
• Strong Organizational Skills: Proven ability to manage multiple tasks and projects simultaneously, with attention to detail.
• Communication Skills: Excellent written and verbal communication skills, capable of working effectively with team members, subcontractors, and vendors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Requirements:

• Ability to work independently and collaboratively in a team environment.
• Strong attention to detail and a results-driven approach.
• Ability to effectively prioritize tasks and meet deadlines.
• Valid Driver's License and reliable transportation.
• Ability to lift up to 75 pounds, with accommodations available upon request.

Anistar PAYS YOU for referrals!!!!!!!! If you know any qualified job seekers looking for work, we want to talk with them! Call us to find out more information regarding our referral placement program!

About Us
At Anistar Technologies, we connect individuals from a variety of industries with respected companies, both nationally and internationally. Each day, our Recruiters are presenting our clients with talented industry professionals for their most in-demand positions. To accomplish this, the Anistar staffing team will invest the time to understand your goals, work experiences, and career objectives. To search for other exciting opportunities in your area, visit our website at www.anistar.com.
Anistar Technologies is an Equal Opportunity Employer and is dedicated to fostering diversity in the workplace. Anistar utilizes E-Verify. We offer variable hour employment on contract and contract-to-hire opportunities, as well as permanent placement. MUST have valid driver's license, reliable transportation, and MUST be able to pass drug and background checks.

Interested Candidates, click "Apply", or contact the Anistar office at the number listed below.

Contact:
Anistar Technologies
PH: 800-257-5597
Fax: 888-293-5055
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