Procurement Associate

Description

Background Information:

Innovative Defense Technologies (IDT), provider of cutting-edge cloud-based integration, automated testing and data analysis for complex, mission-critical systems in the US Department of Defense (DOD), is seeking a Procurement Associate to be based in our Arlington, VA office. Leveraging advanced software automation, model-based systems engineering (MBSE), and AI-driven capabilities, IDT accelerates capability development, enhances operational readiness, and reduces lifecycle costs for the Department of Defense. The company is dedicated to transforming defense systems through innovation, efficiency, and mission-critical results.

Overview:

The successful Procurement Associate candidate will be responsible for the procurement of equipment, material, services, and products in accordance with established processes, procedures and CPSR requirement. This individual will work closely with the procurement team and department personnel to successful execution of purchasing agreements. This individual will comply with applicable regulatory requirements. This position reports to the Operations Support Team, Sr. Procurement Manager.

All applicants must be able to obtain/maintain an active U.S. Security Clearance.

Responsibilities Include:

• Execute CPSR-compliant purchase orders, based on approved requisitions, requests for proposals, bids and other similar and necessary documents related to the purchasing of commodities, equipment, services or other major items under U.S. Government contracts.
• Lead negotiations and apply knowledge of FAR/DFARS regulations, contract law and guidelines, practices and requirements to assess, plan, establish fair and reasonable pricing documentation and negotiate best terms and conditions and to minimize risk.
• Resolve issues related to areas such as pricing, quality, schedule, claims, payment issues or disputes associated with terms and conditions of purchase orders.
• Procure material and supplies at competitive prices, considering quality and suitability, time restraints/requirements and benefits to company, both short and long term. Be aware of and stay focused on production and price trends.
• Regularly expedite POs and properly closeout orders.
• Monitor and evaluate supplier performance as required.
• Assist in the processing of returned material. Follow up to ensure credit invoices are received and properly applied.
• Primary contact between IDT program personnel and assigned suppliers.
• Maintain current accurate records and files of all vendor agreements and related procurement documentation.
• Prepare, organize, and maintain records and files (both physical and digital) documenting transactions and compliance in accordance with CPSR requirements.
• Regularly communicate with team members and internal customers.
• Other duties as assigned.

Minimum Required Qualifications:

• Bachelor's degree or equivalent full-time professional experience in related field
• Minimum Three years of experience in a U.S. Government contracting Purchasing environment.

Required skills:

• Experience in purchasing under CPSR-compliant conditions
• Experience in purchasing in an ISO environment
• Knowledgeable of all FAR regulations and federal laws, pertaining to procurement, subcontracting and contracts
• Requires the ability to understand detailed specifications (BOM) for equipment and able to communicate coherently with operational program personnel
• Costpoint
• Strong negotiating skills
• Advanced and accurate Typing skills
• Ability to draft routine Purchasing documents
• Ability to learn and grasp concepts quickly i.e., purchasing, and contracting concepts, regulatory guidance, and new technology

Preferred skills:

• SharePoint User
• Bachelor's degree

Competencies:

• Advanced Microsoft Office Skills
• Excellent Customer Service skills
• Excellent communication, organization, and project management skills
• Thrives in a team environment, but capable of working independently.
• Strong sense of ownership, urgency, and drive

EEO Statement:

IDT is an Equal Opportunity employer.