USTDA Facilities and Audio-Visual Management Specialist

gTANGIBLE Corporation (gTC), www.gtangible.com, is a S corporation and a registered Government contractor that provides services and solutions in:

• National Security Programs
• Professional, Administrative, and Management Support
• Mission and Warfighter Support

We are a Small Business Government Contractor and the founder is a service-disabled veteran with years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position:

Requisition Type: Contingent

Position Status: Full time

Position Title: Facilities and Audio-Visual Management Specialist

Location: US Trade and Development Agency (UTDA), Arlington, VA

Security Clearance Level: Secret

Duties and Responsibilities

• Handle the reservations and coordinate USTDA's Business Center and other Agency conference rooms, schedule agency meetings, trainings, and high-level delegation events
• Maintain an events calendar for the Business Center. Maintain a calendar for all Agency conference rooms, including reviewing for approval upon staff booking
• Perform physical room set-up of furniture in addition to refreshment stations, set-up of Audio Visual and teleconferencing equipment in support of guests, events, and meetings for all conference rooms and the training center as required
• Ensure conference room equipment is operable and troubleshoot minor connection issues
• Provide support to the CIO/Deputy CIO for system-related IT issues and upgrades
• Work with the audiovisual subcontractor to set up repair visits as needed
• Coordinate audiovisual issues through the COR before setting up technical repair visits
• Conduct walk-through of conference room spaces and training center twice a week to check the system and equipment function and elevate issues to the COR for Agency support
• Ensure all conference rooms and training center, kitchens, and pantries are well stocked, functioning, and ready for events
• Coordinate with Agency staff, contractors, caterers, building staff, and others to facilitate meeting preparation
• Maintain orderliness of the Agency Training Center and conference rooms

Knowledge and Qualifications

• At least 7 years of administrative management or relevant work experience
• Experience in creating and implementing organizational or administrative management policies and procedures
• Ability to evaluate program effectiveness and recommend improvements
• Experience managing an agency project report library
• Experience with other administrative services like office management, building and facilities management, human resources, and/or security
• Ability to provide training and technical assistance to staff
• Experience in information and records management
• Proficient in the use of a variety of IT programs, databases, and computerized systems
• Excellent written and verbal communication skills
• Commitment to innovative and quality customer service
• Physical ability to move a large number of files and/or file boxes
• Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access
• Experience creating and editing audio-visual content such as presentations and videos
• Experience setting up conference, board, or training rooms
• Ability to manage multiple tasks, prioritize work, and meet deadlines
• Ability to identify and resolve complex problems
• College degree required in business or information management and/or related certifications
• Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel
• Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
• Possess strong organizational and customer service skills
• U.S. Citizenship
• SECRET security clearance.
• Knowledge and experience providing quality customer service to Government employees, military personnel, contractors, and/or visitors

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.