USTDA Administrative Support Specialist (Mail, Filing)

gTANGIBLE Corporation (gTC), www.gtangible.com, is a S corporation and a registered Government contractor that provides services and solutions in:

• National Security Programs
• Professional, Administrative, and Management Support
• Mission and Warfighter Support

We are a Small Business Government Contractor and the founder is a service-disabled veteran with years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position:

Requisition Type: Contingent

Position Status: Full time

Position Title: Administrative Support Specialist (Mail, Filing)

Location: US Trade and Development Agency (USTDA), Arlington, VA

Security Clearance Level: Secret

Duties and Responsibilities

• Maintain and keep up to date the USTDA Correspondence Procedures Manual for internal document distribution
• Assist with the development of the USTDA mailing list
• Review, process, and log all incoming unclassified mail and packages
• Check and verify the presence of all correspondence attachments and contact the originator or appropriate staff member if discrepancies are found
• Distribute mail and packages to staff following the USTDA Correspondence Guidelines
• Maintain entries to the Correspondence log
• Review and distribute incoming agency faxes and electronic documents to staff in accordance with the USTDA Correspondence Guidelines
• Check the Agency's general email accounts daily and distribute emails to the appropriate office or staff person
• Pick up outgoing mail and express delivery pouches and deliver to the post office and other off-site locations as required, including packages via commercial delivery vendors as required

Knowledge and Qualifications

• 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
• Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
• Experience collecting, sorting, and distributing incoming mail
• Ability to maintain records of receipt, mailing dates, and other required information
• Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
• Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests
• Experience creating and distributing correspondence, reports, and other documents
• Experience providing general office support like various administrative tasks, data entry, filing, and customer service
• Experience with upkeep and setting up of all conference and training rooms
• Ability to manage multiple tasks and prioritize effectively
• Ability to manage the receptionist area
• Effective written and verbal communication skills for interacting with various individuals
• Proficiency in office software and equipment
• Physical ability to move large number of files and/or file boxes
• High School diploma required, higher education preferred
• Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel
• Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
• Possess strong organizational and customer service skills
• U.S. Citizenship
• SECRET security clearance.
• Knowledge and experience providing quality customer service to Government employees, military personnel, contractors, and/or visitors

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.