Administrative Operations Manager

We are seeking a highly organized and proactive Administrative Operations Manager to support the Director and senior leadership of a large, multi-mission organization. This pivotal role blends high-level executive support with operational and administrative leadership. The ideal candidate is a skilled communicator and process-oriented professional who thrives in a fast-paced, high-stakes environment.

Responsibilities:

Administrative Support

• Serve as a strategic partner to the Director, managing calendars, priorities, and day-to-day engagements. Ensure the Director is well-prepared for meetings and engagements by providing briefings, materials, and context as needed.
• Coordinate complex travel using the Defense Travel System (DTS), prepare detailed itineraries, and develop trip books.
• Screen and coordinate meetings, manage invitations, conference room bookings, phone bridges, and follow-ups.
• Act as the front office communication point of contact by managing and tracking all incoming/outgoing tasks, briefings, and correspondence. Draft, edit, and manage internal and external communications.
• Coordinate pre-brief meetings, read-aheads, and consolidate responses to internal/external taskings. Monitor deadlines and alert staff on at-risk or overdue items.
• Provide guidance on records management and administrative procedures.

Office Management

• Oversee day-to-day operations of the front office, including supply management, roster updates, room setups, and troubleshooting.
• Submit and track facilities and IT support requests (e.g., Maximo, BOC, JSP tickets).
• Coordinate in/out-processing, VIP visits, secure VTCs, and conference room logistics.
• Maintain personnel tracking (ex: leave, training, telework, TDY).
• Provide administrative oversight to a small team; offer advice and process guidance.
• Foster strong internal communication and collaboration across directorate staff.
• Represent the Directorate in engagements with stakeholders, customers, and partners.

Qualifications:

• Active TS-SCI
• Proven experience in executive support, office management, or administrative operations at a senior level.
• Strong judgment, discretion, and the ability to manage complex schedules and competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in managing workflows, task tracking systems, and correspondence.
• High attention to detail and ability to operate under pressure and tight deadlines.
• Familiarity with government or military environments is a plus.
• Experience with tools such as DTS, CATMS, Maximo, JSP ticketing systems preferred.

Why Work for Us?

Core4ce is a team of innovators, self-starters, and critical thinkers-driven by a shared mission to strengthen national security and advance warfighting outcomes.

We offer:

• 401(k) with 100% company match on the first 6% deferred, with immediate vesting
• Comprehensive medical, dental, and vision coverage-employee portion paid 100% by Core4ce
• Unlimited access to training and certifications, with no pre-set cap on eligible professional development
• Tuition assistance for job-related degrees and courses
• Paid parental leave, PTO that grows with tenure, and generous holiday schedules
• Got a big idea? At Core4ce, The Forge gives every employee the chance to propose bold innovations and help bring them to life with internal backing.

Join us to build a career that matters-supported by a company that invests in you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, disability, veteran status, age, genetic information, or other legally protected status.