Today
Secret
Unspecified
Unspecified
Business - Support
Arlington, VA (On-Site/Office)
Strategic Analysis, Inc. is in search of a full-time Office Manager to support the BTO office. The Office Manager for the Biological Technologies Office (BTO) is a vital role in ensuring the efficient and effective operation of the office and providing critical support to the BTO team. This position requires a highly organized, proactive, and detail-oriented individual with excellent communication and interpersonal skills. The Office Manager will be responsible for a range of essential administrative and operational tasks, with a specific focus on internal event coordination, mailbox management, SharePoint administration, personnel onboarding, timecard processing, and other ad hoc activities as required. This role contributes significantly to fostering a productive and collaborative work environment within BTO.
Responsibilities:
Office Management:
• Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Coordinate office maintenance and repairs, working with vendors and building management as needed.
• Maintain accurate records and filing systems, both electronic and hard copy.
Mailbox Coordination:
• Manage the BTO office's central email inbox, prioritizing, distributing, and responding to incoming correspondence promptly and professionally.
• Ensure timely routing of emails to appropriate personnel for action.
• Maintain a well-organized and accessible email archive.
Internal Event Planning and Coordination:
• Plan, organize, and execute internal BTO events, including meetings, conferences, and team-building activities.
• Coordinate with all parties to ensure seamless event execution.
SharePoint Management:
• Administer the BTO SharePoint site, ensuring its effective use as a central repository for documents, information, and collaboration tools.
• Create, organize, and maintain document libraries, lists, and workflows within SharePoint.
• Manage user access and permissions within SharePoint.
• Provide support to BTO staff on SharePoint usage.
Personnel Onboarding:
• Coordinate the onboarding process for new BTO employees, ensuring a smooth and welcoming transition.
• Prepare onboarding materials, including welcome packets.
• Coordinate with HR and IT to ensure new hires have the necessary access and equipment.
• Conduct office orientation for new employees, introducing them to BTO policies, procedures, and resources.
Timecard Management:
• Collect, review, and process employee timecards accurately and efficiently.
• Ensure timecard compliance with established policies and procedures.
• Address employee inquiries regarding timecard submissions and approvals.
Ad Hoc Activities:
• Provide general administrative support to BTO staff as needed, including preparing documents, escorting visitors, and running presentations for internal BTO meetings.
• Support other office management functions as requested by the BTO Director or designated staff.
• Manage distribution lists, folder accesses, etc as staff arrive and depart
Education:
Associate's degree or higher with at least 2 Years of Experience
Security Clearance:
Strategic Analysis, Inc. is an Equal Opportunity employer and is committed to non-discrimination in employment. All qualified applicants will receive consideration for employment without regard to race, color, religions, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability (physical or mental), age (40 or older), protected veteran status, genetic information (including family medical history) or any other characteristic protected by law. This policy includes but is not limited to the following employment actions: recruitment, hiring, firing, promotion, demotion, compensation, fringe benefits, training, mentoring and sponsorship programs.
Responsibilities:
Office Management:
• Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Coordinate office maintenance and repairs, working with vendors and building management as needed.
• Maintain accurate records and filing systems, both electronic and hard copy.
Mailbox Coordination:
• Manage the BTO office's central email inbox, prioritizing, distributing, and responding to incoming correspondence promptly and professionally.
• Ensure timely routing of emails to appropriate personnel for action.
• Maintain a well-organized and accessible email archive.
Internal Event Planning and Coordination:
• Plan, organize, and execute internal BTO events, including meetings, conferences, and team-building activities.
• Coordinate with all parties to ensure seamless event execution.
SharePoint Management:
• Administer the BTO SharePoint site, ensuring its effective use as a central repository for documents, information, and collaboration tools.
• Create, organize, and maintain document libraries, lists, and workflows within SharePoint.
• Manage user access and permissions within SharePoint.
• Provide support to BTO staff on SharePoint usage.
Personnel Onboarding:
• Coordinate the onboarding process for new BTO employees, ensuring a smooth and welcoming transition.
• Prepare onboarding materials, including welcome packets.
• Coordinate with HR and IT to ensure new hires have the necessary access and equipment.
• Conduct office orientation for new employees, introducing them to BTO policies, procedures, and resources.
Timecard Management:
• Collect, review, and process employee timecards accurately and efficiently.
• Ensure timecard compliance with established policies and procedures.
• Address employee inquiries regarding timecard submissions and approvals.
Ad Hoc Activities:
• Provide general administrative support to BTO staff as needed, including preparing documents, escorting visitors, and running presentations for internal BTO meetings.
• Support other office management functions as requested by the BTO Director or designated staff.
• Manage distribution lists, folder accesses, etc as staff arrive and depart
Education:
Associate's degree or higher with at least 2 Years of Experience
Security Clearance:
Strategic Analysis, Inc. is an Equal Opportunity employer and is committed to non-discrimination in employment. All qualified applicants will receive consideration for employment without regard to race, color, religions, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability (physical or mental), age (40 or older), protected veteran status, genetic information (including family medical history) or any other characteristic protected by law. This policy includes but is not limited to the following employment actions: recruitment, hiring, firing, promotion, demotion, compensation, fringe benefits, training, mentoring and sponsorship programs.
group id: 10114253
