STAR Admin Assistant

This is an onsite position

PURPOSE
Role includes all administrative functions of the Corporate Communications (CC) department: managing calendars, scheduling travel, managing correspondence, scheduling couriers, process expense reports, planning meetings/events, creating or revising business documents, assist in preparing presentations from source materials, handling virtual/teleconference meetings (MS Teams)

RESPONSIBILITIES

• Provides advanced administrative support to VP level or equivalent. Light admin support for VP direct reports: scheduling larger meetings, planning food/sourcing location(s), pulling together materials for larger meetings
• Planning and logistics support for CC all-staff meetings
• Veeva Project Management - general project management across the Corporate Communications (CC) leadership team (LT), e.g., helping to track with deliverables, plans, decks, etc.
• Management of files on CC Teams channel - e.g., helping us archive and keep team-related items organized and up-to-date
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website (Domestic and International travel) and other programs
• Assist with entering and tracking media inquiries into department database
• Pull media articles, full text of stories, media monitoring reports, broadcast clips, etc.
• Proficient at proofreading
• Manage printing, binding and deliverables to C-Suite executives of CC materials
  • Support for hard copy pre-reads and CEO briefings
• Consistently handles confidential or business-sensitive information
• Coordinates new employee office setups and onboarding

QUALIFICATIONS

• Minimum three (3) years of administrative assistant-related experience. High School diploma or equivalent
• Experience providing support to a VP level or equivalent
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements
• Self-starter able to function at a high-level with general instruction
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group, as necessary, to enable effective and efficient Corporate Affairs operations
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization
• Learns quickly and can change course quickly when needed
• Open to suggestions and innovation for improvement
• Professional demeanor and ability to maintain confidentiality

The benefits that you are eligible for with Collins Consulting, Inc:

• 401(k)
• Medical, Dental and Vision Insurance
• Term Life Insurance
• Accidental Death and Dismemberment
• Long Term Disability